Executive Administrative Assistant / Office Manager

About us:

Humanihut is a revolutionary company that brings an innovative solution to temporary accommodation, providing rigid, re-deployable infrastructure solutions to an array of industry clients including Defence, Mining & Construction, Emergency Management, and humanitarian agencies. Established in 2013, Humanihut is a proud South Australian owned and operated company that has built a formidable reputation on the international stage as the company of choice for field deployable infrastructure.

About the role:

The Executive Administrative Assistant / Office Manager plays a pivotal role in ensuring the smooth operation of the company office by providing personalised Executive Administrative support to our Executives (Managing Director and Chief Operating Officer), Board, and Senior Management Team. 

This office based, multifaceted position manages the administrative functions of the Board, reporting to the Board Chair in relation to any Board requirements.

As a highly skilled, organised, and agile administrative all-rounder, the Executive Administrative Assistant / Office Manager will administer travel, correspondence, meetings, and diary management to our Executives. You will have the experience and expertise to proactively anticipate the needs of our Executives and take initiative to address them.

With a flair for creativity, a mindset of accuracy, and with a focus on attention to detail, you will prepare and edit documents, presentations, and reports and keep our Executives on top of their daily challenges and ahead of the game.

You will also

• Manage the company head office and oversee various service provider arrangements.
• Prepare agendas, minutes, and decisions and actions, and presentations for Board and Senior Management meetings, Annual General Meetings, and strategic workshops and planning meetings.

Holding the competencies of critical problem solving, innovative thinking, a sense of humour, and a solution focussed approach, you will be capable of prioritising with limited supervision, and just “get the job done.”

 About you:

• At least 2 years’ experience in secretariat management and business administration preferably at a senior level.
• A high level of competency and experience in Microsoft Office programs, especially MS Excel, MS Word, and MS PowerPoint.
• Exceptional written communication skills (including spelling, grammar, and formatting) and the ability to write business correspondence, and procedures.
• Advanced written and verbal communication skills.
• High levels of accuracy, detail orientation and timeliness.
• Able to manage a busy fun office.
• Demonstrated stakeholder management skills.
• The ability and aptitude to multi-task and prioritise, and agility to pivot with operational demand.

Perks of the role:

• The opportunity to build and develop this role in accordance with your scope of experience.
• A dynamic and fast-moving work environment where collaboration and support are fostered at all levels.
• Career development opportunities.
• Opportunity to learn from the senior leaders of the business.

A remuneration package will be negotiated with the successful candidate commensurate with the appropriate skills, experience, and qualifications.

Applications close 5pm Monday 12 March 2024.