Address
Form of work- Immediate start
- Varied EA role
- Full time casual, temp to perm opportunity
- About the Company
Our client is a large, profitable, and rapidly growing national operator in the multi-site retail sector.ABOUT THE ROLE
Support the Director with administrative/organisational tasks and project co-ordination. You will serve as a trusted partner, ensuring smooth and efficient operations in a varied and interesting role.
Role responsibilities:- Project coordination: Support executive coordinate and manage special projects, initiatives, and events; collaborate with other team members to ensure the successful completion of projects; prioritises conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Calendar and schedule management: Coordinate and manage the schedules, including arranging meetings and appointments; coordinate all travel, accommodation, retail conferences, and itineraries, and travel arrangements; prioritise and schedule events while considering their availability and commitments.
- Communication and correspondence: Assist with the management of incoming emails, calls, and messages; draft and prepare correspondences, memos, PowerPoint presentations, and reports; maintain communication channels with internal and external stakeholders; format information for internal and external communication – memos, emails, presentations, reports.
- Meeting facilitation: Organise, prepare agendas, and take minutes for meetings attended by the MD; coordinate logistics, including venue, equipment, and refreshments; follow up on action items and ensure timely completion.
- Information management: Gather, organise, and maintain all files including all confidential and sensitive information, documents, and records related to the company’s activities; ensure easy accessibility and retrieval of information as needed.
- Relationship management: Build and maintain positive relationships with internal and external stakeholders, such as senior executives, clients, and external partners; serve as a point of contact for inquiries and requests.
- Confidentiality and discretion: Handle sensitive and confidential information with utmost professionalism and maintain a high level of discretion.
- Miscellaneous tasks: Handle miscellaneous tasks as assigned, which may include, expense management and other administrative duties.
- Relevant experience providing executive, secretarial, and administrative support (preferred)
- Ability to provide comprehensive support to senior and executive level stakeholders within a cross-functional organisational environment
- People focused
- Excellent oral and written communication skills
- A high degree of initiative, a high level of flexibility and enjoy working within a fast-paced environment
- Highly developed organisational and time management skills including meticulous attention to detail
- Loyal and demonstrating a high level of confidentiality
- Exceptional computer literacy in MS Word, PowerPoint and Excel.
At Quest Personnel, we are passionate about providing equal employment opportunities for all and embracing diversity in the workplace. We actively encourage jobseekers from any background to apply for our positions.
