Executive Assistant

Halcyon Knights is seeking an experienced and dedicated Executive Assistant for state government department based in Adelaide.
ABOUT THE ROLE
As the Executive Assistant to the Director, you'll play a pivotal role in ensuring the smooth operation of the department by providing comprehensive administrative support.
Your responsibilities will include:

• Calendar Management: Efficiently manage the director's schedule, including scheduling meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence with professionalism and discretion.
• Documentation: Prepare and edit reports, presentations, and other documents, ensuring accuracy and adherence to departmental standards.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, recording minutes, and following up on action items.
• Project Support: Assist in the coordination and execution of departmental projects, including research, data analysis, and collaboration with team members.
• Office Management: Manage office logistics, including maintaining supplies, coordinating equipment maintenance, and overseeing office organization.
• Ad Hoc Support: Provide additional support to the director as needed, including handling special projects and tasks with efficiency and attention to detail.

ABOUT YOU

• Proven experience as an Executive Assistant supporting senior executives in a fast-paced environment.
• Exceptional organizational skills with the ability to prioritize tasks and manage competing priorities effectively.
• Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Meticulous attention to detail and a commitment to delivering high-quality work under tight deadlines.
• Ability to handle sensitive information with confidentiality and discretion.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to thrive in a fast-paced and ever-changing environment, with a proactive and adaptable approach.
• Current Police Clearence or willing to obtain one
• Previous government experience is desireable

If you have the above and are interested please apply with an updated resume (MS Word) with relavent experience. Email keshiyal@halcyonknights.com.au for enquiries.