Executive Assistant (850183)

We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, transgender and intersex (LGBTIQA+) people.

Public Trustee supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Fixed term, full time ASAP until 4 March 2025.

73.50 hours per fortnight - flexible options available. 

1. Act as a personal assistant to the Chief Executive Officer by providing a high standard word processing and executive support service and scheduling and coordinating meetings, travel itineraries and functions.
2. Provide confidential high level secretarial services for the Board of the Public Trustee and its Committee Secretaries including collation, compilation and distribution of agenda, minutes and background material for meetings of the Board and its Committees.
3. Maintain the appointment diary and make appointments for the Chief Executive Officer and be the first point of contact between the public, Heads of Government Agencies, Ministers offices and the Chief Executive Officer.
4. Provide administrative support to the Public Trustee’s Executive Management Team including dealing with matters of a commercially sensitive nature.
5. Coordinate and provide administrative support for the Complaints Handling Procedure including tracking of activities to ensure key timeframes are complied with.
6. Provide administrative support as directed for tender processes and project management activities; and coordinate building maintenance matters including liaison with external contractors.
7. Perform other duties consistent with the assigned classification and in accordance with the skills, competence and training of the occupant.

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

2. Disciplinary action in previous employment.

3. Identification check.

 Statement of Duties (850183) Executive Assistant - B3.docx

 Statement of Duties (850183) Executive Assistant - B3.pdf

 Information for Applicants (PT) Short Form Application.docx

 Information for Applicants (PT) Short Form Application.pdf

 FAQs (PT) Short Form Application.docx

 FAQs (PT) Short Form Application.pdf

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.

Please note that we do not require a separate statement addressing the selection criteria.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (PT)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4***.

Fiona McDougall
Manager People and Culture
Phone: (03) 6235 5***