Executive Assistant

We welcome fearless thinkers.
For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look beyond the immediate challenge to support people in moments that matter across their lives, and continually push for better solutions for our clients. We invest in and empower our people to stand up for what we believe in and go fearlessly forward together.
We work on real cases, achieving important and positive results in real people's lives, which is why we are one of Australia's most respected law firms. Maurice Blackburn, experience you can count on.
About the Role
We are currently seeking an Executive Assistant to work in the Executive Assistant POD team supporting our North Injuries Leadership Team on a full-time basis. You will possess a high degree of initiative, a proven ability to handle pressure and conflicting priorities, strong organisational and time management skills, and tact and diplomacy capabilities. This position will be based in our Brisbane CBD Office with hybrid working arrangements.
Key Responsibilities
Providing confidential administrative assistance to the North Injuries Leadership Team with a strong focus on executive diary and travel management.
You will also have the skills to:

• Assist the North Injuries Leadership Team to coordinate events including bookings and catering;
• Attend meetings taking minutes and actions including agenda preparation and coordination/follow up;
• Assist in managing practice area's risk functions and escalate where appropriate;
• Administer Amex and Visa reconciliations and cash expenses;
• Build and manage relationships with key stakeholders within the firm as well as external stakeholders;
• Work collaboratively with the other Executive Legal Assistants within the Executive team and Executives across the business; and
• Provide excellent client service at all times.

The experience we are looking for

• Previous experience as a Personal or Executive Assistant is preferred (of varying degrees)
• Diary management experience of a senior leader or executive
• The ability to think strategically in order to forward plan and monitor future priorities;
• Proven success in developing strategies and plans to manage email accounts and calendars;
• A high competency in Microsoft Office;
• Well-developed communication skills (written, oral and interpersonal) and the ability to liaise effectively with internal and external stakeholders;
• Excellent organisational skills with the ability to multi-task and work independently to plan, coordinate and organise projects;
• Outstanding customer service attributes that include a professional image, customer service focus, active listening skills and sound negotiation skills; and
• The ability to handle and uphold confidential matters with maturity and common sense.

Our People Commitment comes with the following benefits:

• Ongoing coaching and career development opportunities
• 22 Weeks Parental leave with your superannuation guaranteed and back-to-work transition policy
• End of Year leave, 1 day first year, 4 days after 2 years
• Comprehensive mental health framework, including wellbeing leave (up to 4 extra days per year) and $299 reimbursement
• Discounted gym membership
• A hybrid flex working model
• Salary Continuance & Life Insurance
• 17.5% Annual Leave Loading

… just to name a few. *T's & C's apply
Our shared values represent what we stand for and guide how we act, with Courage; Compassion; Collaboration; Fairness and Tenacity.
We love that you have a life outside of work and we're happy to support yours. We provide you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive. Here we are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, disability, religion, age and family arrangements. Applications from First Nations People are encouraged.
Are you ready to join us on a journey to extend access to justice to more Australians, in an organisation and role in which every action you take makes a difference? Apply now.
Our Circle Back Initiative partnership means we're committed to responding to every applicant.
Advertised: 31 Jan 2024 E. Australia Standard Time
Applications close: