Executive Assistant

Robert Walters have partnered with a global leader in management consulting. Their mission is to help clients achieve lasting success by solving their most complex problems and seizing their biggest opportunities.

Renowned for their culture, any office they have in the world is consistent with high performing people doing work that matters, with a sense of purpose. They embrace diversity, with a business that comprises of people from varied backgrounds, unique skills and an inclusive and collaborative workplace.

Their next high performer? An experienced and skilled Executive Assistant to manage operations in the Canberra office!

Job Overview

An Executive Assistant will provide support to the Partners with a focus on strategic calendar management and support of all Partner administration in relation to marketing and project execution.

As the EA for the Canberra office, you will have a mature approach to your role as this stand alone function commands experience, knowledge and professionalism.

You will of course have much involvement with the wider EA portfolio business wide, connecting often with EAs from other offices.

There is also an opportunity to engage and contribute to the businesses unique culture, helping them to foster an inclusive environment in which their talented and diverse team can thrive.

Key Responsibilities

• Strategic calendar management for Partners, Principals, and other key stakeholders; scheduling internal and external meetings; communicating with clients and support staff as required, with focus on Partner priorities, goals and business objectives.
• Maintain and update client contacts and business activities in CRM database. Proactively spot clients that haven't been called upon and/or who need follow-up.
• Proactive and effective management of all travel for optimal time management.
• Assist with scheduling for complex projects as requested by the Partner and/or project team.
• Act as central point of contact for all assigned Partner administrative needs, including timesheets and timely expense submission. Collaborative liaison with other support functions with focus on client impact and teaming.
• Management of Partner related invoices, liaising with the iProcurement support team.
• Develop excellent rapport with client assistants to facilitate access to client project team .
• Build productive and collegial relationships with all colleagues.
• Understand expectations and demonstrate commitment to the wider team, including providing back-up coverage as needed

Experience required:

• Holds Australian Government security clearance or willingness to obtain security clearance (Australian Citizenship is a requirement for security clearance)
• At least five years' experience working in an administrative or customer service position.
• Experience in financial services, management consultancy and/or a professional services environment a plus.
• Excellent knowledge of Outlook, Word, PowerPoint, and Excel required.
• Knowledge of CRM (Microsoft Dynamics) would be beneficial but not required.

Perks & Benefits:

• 25 days of vacation leave, plus recharge days and "free time".
• 26 weeks paid parental leave for all employees.
• Discounted health insurance, protecting you and your loved ones.
• Flexible work arrangements including hybrid working, supporting you to balance work and life.
• Comprehensive training curriculum designed to support career progression for all roles.
• Employee assistant program with access to free counselling and wellbeing coaching.
• Well-being programmes offering discounted gym memberships and health reimbursement.
• Company-sponsored social events and team-building activities to foster a collaborative and friendly environment, including offsites.
• Inclusive and diverse workplace culture with various employee resource groups.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Kate Quane on +61 2 82893183 for a confidential discussion.