Executive Assistant

 Delivering Energy Today, Powering Your Tomorrow.  

CS Energy is excited to announce a newly created role for an Executive Assistant to the Executive General Manager of Transformation. As a key member of our Administration team, you'll deliver top-tier secretarial and administrative support. Additionally, you'll play a vital role in supporting the broader team to achieve organisational objectives, including project management, analysis, reporting, and process improvement initiatives.

If you thrive in a dynamic environment and possess exceptional professionalism and confidentiality, this role is perfect for you. Join us and contribute to our team's success by working across divisional boundaries, fostering relationships, and fronting projects aligned with our organisational goals. Don't miss out on this chance to make a significant impact and grow with us.
 

Duties include but are not limited to:

• Provide administrative and secretarial support to committees and meetings as required.
• Prepare agendas in consultation with key stakeholders, issue papers, and distribute in a timely manner for relevant meetings, and as requested prepare minutes and actions arising.
• Track actions arising from relevant meetings ensuring matters are followed through to conclusion.
• Coordinate calendars, schedule meetings, appointments and workshops/Townhall events with internal and external stakeholders as required.
• Arrange meeting venues, meeting schedules, conferences and catering as required.
• Create purchase requisitions, goods receipts/service entries, payments, credit card reconciliation and other financial administration processes within SAP, ensuring that these are completed according to policy, as required.
• Ensure invoices are approved and, according to policy
  Assist with the processing and payment of all invoices, including appropriate document management.
• Document and update relevant work procedures as required.
• Maintain the document management system, including the electronic document management system, and the hard copy document management system as required.
• Arrange travel for stakeholders throughout the business in accordance with policy.
   

What’s in it for you

• An exciting time to join the Energy Industry with numerous new projects underway.
• Competitive salary and benefits on offer with 12.75 % employer
• superannuation and an annual incentive payment.
• Brand new offices in Fortitude Valley close to the train station.

About You 

To be successful in this role you will have the following skills and experience:  

• Suitable Degree, Diploma in Business Administration or equivalent work experience preferred.
• Experience as an Administrator / Executive Assistant / Personal Assistant providing support to Executive Management and Senior Leadership.
• Experience effectively using a large range of software packages and associated hardware, especially the Microsoft Office suite, SAP and document management systems.
• Experience managing calendars, scheduling meetings, appointments and workshops with internal and external stakeholders.
• High-level office management skills including the ability to prioritise effectively manage time.

About Us
CS Energy is a proudly Queensland-owned and based company that provides competitively priced and reliable energy to some of our state’s biggest industries and employers. With power stations and operations around the state we are providing jobs and opportunities for hundreds of Queenslanders. Our staff live in and are part of the communities in which we serve. We are proud to call Biloela, Chinchilla, Dalby and Brisbane our home.  

Every voice is important to us  

CS Energy is proud to foster an environment that builds respect, promotes inclusiveness, celebrates diversity and embraces the unique skills and qualities of all our employees. Reasonable adjustments to the recruitment process will be supplied to those who require additional support.

 
As part of the recruitment process, the successful applicant may be required to complete a number of background checks including; reference checks, pre employment medical, national police checks, right to work eligibility, verification of qualifications, and bankruptcy checks. 
 
Job closing date:  25th April 2024