Executive Assistant - Bae Systems

Executive Assistant - BAE Systems

Location: Melbourne, VIC

Job Description

At BAE Systems we are all systems go as we continue to drive innovation and seek passionate and talented people to join our business. We currently have exciting opportunities for dynamic Executive Assistants to support various leaders as well as their wider senior leadership teams.

What this opportunity will mean for you:

• Purposeful work where your efforts are recognized in an environment where you can thrive
• Joining an organisation that is passionate about developing some of the most impressive careers in the world
• Industry-leading flexibility options to unlock the talent and diversity of every individual
• Unique opportunities to contribute to programs of national significance whilst growing your skills
• A strong safety culture, inclusive teams and work to be proud of, underpinned by a compelling set of values

Your new role:

As an Executive Assistant you will be responsible for the provision of confidential and effective executive assistant and administration support whilst coordinating core office activities.

Core activities include:

• Diary management and schedule mangement including meetings and appointments
• Call management and responding to inquiries and provide information on the products, services or activities of the organisation and provide appropriate responses
• Arrange and support events, visitors and meetings
• Accurately take minutes, record actions and agendas from meetings and submit them in a timely manner
• Managing the completion of actions to meet deadlines
• Forward planning to provide relevant preparation material/pre-brief for meetings
• Arrange all travel and accommodation requirements including itineraries
• Organise expense claims, invoices, and accounts in addition to reconciling credit card aquittals
• Develop sound knowledge of Company policies and standards
• Produce accurate professionally typed and presented documents, reports, bids, contracts, manuals, presentation slides and correspondence
• Process incoming and outgoing mail, files correspondence and maintain confidential records
• Develop appropriate systems, procedures, processes and controls to enhance the accuracy, timeliness and presentation of work for the team
• General office duties including inbound and outbound mail, stationary and other activities to keep the office running

About you:

• Excellent communication skills required, both written and verbal
• Strong organisational and planning skills and experience
• Advanced knowledge of Microsoft Office suites, especially in Word, Excel and PowerPoint Team orientated with the ability to work with a variety of people
• Customer service skills
• Ability to operate in a dynamic and fast paced environment
• Motivated self-starter with excellent time management skills

Research shows that some candidates hesitate to apply for roles if they feel they don't meet 100% of the criteria. So, if this opportunity excites you and you have the right foundational experience and qualifications, we encourage you to apply. Whether it be for this role or another, your skills and competencies are of interest to us.

Clearances

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

Further information regarding clearances is available at: https://careers.au.baesystems.com/opportunity.html

Applications should be addressed to: Lidia Morris and made online here. Confidential enquiries are welcome via email: lidia.morris@baesystems.com

Please be aware that pursuant to different State government health directions, vaccination mandates regarding your ability to attend our Company sites may be applicable. Please be prepared to discuss your vaccination status with our recruiters as part of the recruitment process.

We are a 2021 Circle Back Initiative Employer - we commit to respond to every applicant.

Our culture

We are committed to building a diverse and inclusive environment where our people can thrive. For us that means ensuring that the voices and talents of our employees are valued and that everyone has a sense of belonging. We do not tolerate discrimination because of differences, such as age, ability, ethnicity, gender, gender identity or expression, religion, or sexual orientation.

If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

To learn about other employment opportunities at BAE Systems, please visit:

Applications close: 11 NOV 2022

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Soldier On is a registered charity that is funded to provide support to contemporary veterans and their families. We work one on one with individuals help them identify what they are looking for in their next career. If you are interested in receiving support from

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