Executive Assistant - Chief Executive Officer

About Us

The City of Stirling is one of the largest local governments in Western Australia. The City is vibrant and progressive with exciting opportunities to really make a difference within the local community.

Building on our strong foundation, the City continues to lead the sector and deliver on its vision to be a sustainable City with a local focus. Together, we are committed to building an exceptional organisation that leads us into an era of prosperity and sustained success.

The Opportunity

A rare and fantastic opportunity as an Executive Assistant to our new CEO will see you play a crucial role in supporting our CEO achieve sustainable success for the City of Stirling.

The Executive Assistant to the new CEO is a key position within the City of Stirling, providing high-level proactive support to the CEO, ensuring the efficient and effective operation of the Office of the CEO in alignment with the City’s values.

The Executive Assistant provides seamless support and collaborates across all levels of the organisation and provides a key liaison role between the CEO, Mayor, Elected Members, employees and external stakeholders. As the primary point of contact on all matters pertaining to the CEO, this dynamic and fast paced position demonstrates exceptional communication skills, initiative, adaptability and discretion whilst being committed to always maintaining confidentiality.

With a customer-centric approach, the Executive Assistant to the CEO ensures excellence in service delivery both internally and externally.  This is an opportunity to support new ideas, new solutions and to make a difference in the City’s future.

This permanent full-time position (5 days per week) is a Level 7 Inside Workforce Agreement position which attract a salary from $93,235.12 – $98,143.25 gross pro rata per annum plus superannuation.

Key Responsibilities

• Deliver strategic, efficient and proactive administrative support to the CEO, handling confidential and sensitive matters with tact and discretion.
• Proactively manage the CEO’s dynamic schedule including diary management, meetings, travel arrangements and document management to ensure the day-to-day operations of the CEO are effectively coordinated.
• Act as the CEO’s principal contact point and a key liaison with the Mayor, Elected Members and stakeholders, collaborating closely with the Executive Team and senior officers to ensure timely communication with the CEO regarding critical matters.
• Coordinating meetings for the Executive Team, including preparation and distribution of papers, following up on actions and minuting meeting as required.
• Coordination and management of employee events, such as employee briefings, functions and meetings (internal and external) volunteering and charity activities.
• Contribute to transparent and ethical governance that is responsible, clear and in line with legislative requirements and standards to ensure the CEO meets all legislative obligations relating to declarations for Council meetings, gift disclosures, travel and annual returns.
• Take a proactive role in sharing continuous improvement, enhanced technologies, identifying corporate issues and offering potential solutions.

About You

You will naturally operate with efficiency, adaptability and confidentiality, with your previous experience being complimented by your high level of energy, curiosity and professionalism.

Our ideal candidate will have:

• Exceptional organisational skills and impeccable attention to detail
• Ability to maintain a high level of integrity and discretion in dealing with confidential and sensitive matters at all times.
• Demonstrated ability to work under pressure and proactively manage tasks to meet deadlines while ensuring accuracy and quality.
• Excellent interpersonal skills including tact and diplomacy and the ability to establish rapport and effectively liaise with a wide range of stakeholders on complex and sensitive matters.
• A demonstrated commitment to customer service and continuous improvement
• Technical proficiency and problem-solving skills related to Microsoft Office, ICT and organisational systems with an ability to adapt to changing technology.
• Tertiary qualification or significant executive support experience in a similar or private sector environment

What We Offer

The City offers some amazing benefits including flexibility in when and where you work to ensure a work-life balance. You will also enjoy a range of other benefits including:

• Free parking and easy public transport access
• Free onsite fitness facilities and end of journey facilities
• Superannuation matching of up to 6%
• Professional development opportunities, including training, memberships, and study assistance.
• Excellent leave entitlements including annual leave loading and the ability to purchase up to an additional 4 weeks’ annual leave per year.
• 50% discount on gym memberships at our Stirling leisure centres – only applicable for perm/fixed-term employees
• Amazing in-house employee canteen
• Up to 10 weeks paid parental leave.
• Employee health and wellness program and initiatives including yearly flu vaccinations.
• Access to our Employee Assistance Program (EAP) for you and your family
• Generous study assistance
• Active social club
• Employee recognition program.
• Novated Leasing (where applicable)

To be eligible to work for us, you need to provide, or have ability obtain a:

• Current Australian Drivers Licence
• National Police Clearance (valid within the last 3 months)
• Pre-Employment Medical and DAS clearance
• The right to work in Australia.

More about the City

The City of Stirling (the City) is located eight kilometres north of Perth’s central business district and covers an area of around 100 square kilometres from Scarborough, Trigg and North Beach in the west to Balga and Inglewood in the east, and from Beach Road in the north to Herdsman in the south.

The City is the largest local government by population in WA with over 234,380 residents.  We provide more than 200 services to our thriving community, including recreation centres, libraries, home and community care, safety, and events.

We acknowledge the traditional custodians of the City of Stirling, the Wadjak People of the Nyoongar Nation, and the Aboriginal and Torres Strait Islander peoples of Australia. We will act with compassion and respect towards all people and value people of all abilities, ages, religions, faiths, sexualities, gender identity and cultural backgrounds.

How to Apply

www.stirling.wa.gov.au/employment

If you’re interested in this position, we want to hear from you so click ‘Apply’ now. If you have any questions about the position, please contact Elissa Dack on (08) 9205 8***.

Your cover letter should address the key objectives in this advertisement (no more than 2 pages)

Applications close 6pm on Friday 1st March 2024. Do not miss this exciting opportunity, apply today!