Address As part of the Freightways Ltd group of companies, SHRED-X is a fast paced and rapidly growing company providing complete secure destruction services for paper, electronic, product, and textile waste, diverting over 95% of processed waste away from landfill into sustainable initiatives.
We currently have an exciting full-time opportunity for a meticulous and professional Executive Assistant / Compliance Administrator, based at our north Gold Coast Head Office. This Executive Assistant / Compliance Administrator provides a high level of professional administrative and organisational support to the General Manager, the Executive and Compliance Team.
In providing this support the position exercises a high degree of communication competence, initiative, discretion and confidentiality.
What’s in it for You?
A fantastic location, Ormeau is mid-way between Brisbane and Gold Coast – 5 mins from the highway. Onsite parking, a great diverse team, corporate massages, tenure awards and much more.
And being part of a business that is truly making a difference in saving the planet.
About You:
You are a self-driven Executive Assistant with experience in providing high level confidential executive support to Executives, having intimate experience working within an ISO or EPA compliance area.
You have the following traits:
A positive "can-do" attitude
Highly organized.
High attention to detail in your work, valuing accuracy over speed.
Exceptional time management skills.
Results orientated.
A passionate critical thinker.
A great communicator.
You will wear our brand on the inside and out.
You strive to be a valued team player.
Ideally you will be able to demonstrate the following skills:
Coordination of meetings, workshops, team events & travel booking; preparing expense claims for the Executive Team.
Proactively managing correspondence, both emails and snail mail.
Maintain and report on correspondence and commitments and chase up items approaching their due dates.
Manage the General Manager’s record keeping of received and distributed correspondence.
Prepare agendas and minutes of various internal and external meetings convened or attended by the General Manager and Executive Team.
Enjoy a shared reporting line to the General Manager and the Workplace Health and Safety Manager.
Administration of the ISO and Environmental compliance actions and activities
Create and maintain the Compliance SharePoint and folder structures.
Coordination of ongoing Compliance tasks such as auditing and Compliance project initiatives.
Co-ordinate relevant staff responses and/or inputs into projects, programs, reports, correspondence and corporate issues.
Provide support to the Executive and Senior Leadership team as required.
To be successful you will need:
Minimum of 5 years’ experience as an EA (or similar executive administrative role) within a corporate environment.
Certificate 4 in Business Administration or equivalent, and a combination of relevant experience.
Internal Auditor Certificate.
Intermediate to advanced skills in Microsoft Office Suite - Word, Outlook, Excel, PowerPoint.
A warm, professional demeanour.
What is in it for You?
Birthday Vouchers, Tenure Awards and Celebrations
Learning and development opportunities
Great benefits including employee shopping discounts
Employee reward and recognition program
Corporate Uniform
Employee Assistance Program (EAP) through Drake Works which covers mental health, nutrition, financial, legal, coaching and career transition support
We thank everyone in advance for taking the time to apply, however, only candidates who are shortlisted will be contacted directly by our team.
SHRED-X encourages applications from all backgrounds, communities, and industries, and are committed to having a team that is made up of diverse skills, experiences, and abilities.
For more information about SHRED-X, please visit our website: https://www.shred-x.com.au/
