Executive Assistant - Integrity Staffing

Executive Assistant - provides support to the Director of Community Programs within the Intergovernmental Relations and Community Programs Directorate. Provides administrative assistance in the planning, development, implementation and evaluation of projects.Duties

• Support the day-to-day operations of the Director, Community Programs.
• Assess and prioritise requests to facilitate optimal use of the Director’s time

• Manage the Director’s diary appointments, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.

• Draft, proof, compile and prepare documents, correspondence, papers, minutes, agendas, presentations and briefing notes in line with departmental standards and requirements.

• Delegate and supervise the preparation and review of draft responses to Parliamentary Questions and Ministerials.

• Gather, coordinate, collate and provide background information and papers for the Director to support informed decision making and planning.

• Complete routine financial transactions and purchasing services, ensuring compliance with department standards and procedures.

• Maintain and update administrative practices, financial and information management systems and procedures to improve efficiency and service delivery.

• Assist in the monitoring and reporting on physical, financial and human resources use within the Community Programs Branch.

• Maintains effective relationships with external stakeholders and other executive support staff within the Department.