Executive Assistant

The Shire of Mount Magnet, situated 560kms northeast of Perth, is the Geo Hub of the Murchison and abounds in culture, history, and community. An excellent opportunity exists with us for a Executive Assistant.

This role is responsible for assisting in the delivery of efficient, effective, and compliant administrative and secretarial support directly to the CEO and Senior Management. The role will focus on providing high-level, professional support including coordinating minutes and agenda for Council Meetings, Committee Meetings, and Executive Management Meetings, arranging meetings, and liaison with external stakeholders to facilitate activities such as Citizenship Ceremonies, visiting dignitaries and other ceremonial and council events. The successful applicant will demonstrate administration skills, high efficiency, attention to detail, initiative, and excellent communication skills both written and oral. 

Further, the successful applicant will play a lead role in the administration processes of the organisation ensuring the accurate compilation of all agendas, minutes, and preparation of correspondence, and to contribute as a team member through the identification of initiatives to ensure organisational support tasks are carried out efficiently and effectively. You will contribute to a professional and compatible work environment by providing a helpful, efficient and courteous service to all internal and external customers to reflect a positive corporate image of the Shire of Mount Magnet

Your duties will include but are not limited to -

• Providing a high level of customer service to both internal and external stakeholders ensuring legislative requirements are always adhered to.
• Facilitating the delivery of accurate and timely Council agenda and minutes including the coordination and management of the reporting actions from Council resolutions.
• Leading the Administration team with administrative support, including events and ceremonies held by the Shire and delivery of quality corporate communications.
• Maintain the Shire’s Compliance Registers.
• Assisting the Executive Management Team with relevant aspects of governance and administration.
• Complying with relevant legislation regarding documentation and record keeping and ensure a high standard of general housekeeping is maintained for the area.
• Developing and/or reviewing relevant policies, organisational directives and work instructions.
• Assist in the financial management of the Office of the CEO expenses including budget allocations, Councillors, and staff reimbursements, raising purchase orders on behalf of and as required by the CEO and Exectuive Management Team.
• Coordinate Local Government Elections.
• Any other reasonable duties as directed by the Chief Executive Officer and/or line management within known skills, knowledge and capabilities.

This is a permanent full-time position subject to the completion of a six-month probationary period.

Interested applicants must provide a cover letter demonstrating their suitability for the role and an up-to-date resume - applications that do not include a specified cover letter will not be considered for this position.

For further information contact Lauren Winmar, Deputy Chief Executive Officer on 08 9963 30***or ****@mtmagnet.wa.gov.au.

Remuneration Package

Total remuneration package in the range of $113,000 - $124,000

Local Government Officers’ (Western Australia) Interim Award 2011 – Level to be determined based on skills and experience

Annual District Allowance of $1435.20

Superannuation Guarantee 11% (by employer) & contributory scheme of up to 5% to match employee’s own contribution

Annual leave four (4) weeks + 17.5% after 1st year employment.

One rostered day off (RDO) per month

Uniforms provided

Semi-Furnished Subsidised House is available with this position - $65/week rent

Applications close 30th April 2024. We reserve the right to close this vacancy early if we receive sufficient applications. Therefore, if you are interested, please submit your application as early as possible.