Executive Assistant (Governance)

About Ngarluma Aboriginal Corporation: Ngarluma Aboriginal Corporation is dedicated to empowering the Ngarluma people through community development, economic initiatives, and cultural preservation. As a leading organization in indigenous governance and community support, we are committed to fostering growth and prosperity for our community members.

Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO in governance-related tasks. Reporting to the CEO, the successful candidate will be responsible for managing minutes, correspondence, event organization, and internal report follow-up to ensure efficient operations and adherence to governance and communication protocols.

Key Responsibilities:

• Greet and welcome visitors to the office of the CEO.
• Prepare and distribute agendas and minutes for board meetings, ensuring accuracy and timely dissemination.
• Organize and manage logistics for governance-related events, including board meetings, conferences, and workshops.
• Maintain records of meetings, resolutions and action items. 
• Oversee travel logistics for Directors and CEO relating to Board events and organization of stakeholder meetings. 
• Schedule appointments and maintain CEO calendar. Coordinate correspondence, including dissemination of letters, emails, and memos.
• Follow up on internal management reports, ensuring that internal reporting deadlines are met.

Qualifications and requirements:

• Bachelor's degree in Business Administration, Law, Communication, or a related business field.
• Minimum 3+ years of experience in executive support roles, including Governance support. 
• Proficiency in Microsoft Office Suite. Prior experience with Xero software an advantage. 
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills, with attention to detail.
• Maintain confidentiality and handle sensitive information with discretion.
• Commitment to the mission and values of Ngarluma Aboriginal Corporation and respect for indigenous cultures and communities.

Application Process: To apply for this position, please submit your resume and a cover letter outlining your relevant experience and qualifications. Please include "Executive Assistant" in the subject line.

Ngarluma Aboriginal Corporation strongly encourages NAC members to apply.