Executive Assistant (Operations)

We are DevelopmentWA - Western Australia’s land development agency, working on industrial, commercial, and residential projects. Our work is diverse and state-wide, developing land for sustainable communities, prosperous industries and resilient regions.Our portfolio includes the development and management of some of WA’s most iconic residential, commercial and industrial projects both within the metropolitan area, and regional areas of our state. High profile projects include Elizabeth Quay, Peel Business Park / Nambeelup Kadaadjan, Ocean Reef Marina, the Australian Marine Complex, Subi East and the Oakajee Renewable Hydrogen initiative.We are committed to innovation and sustainability across all of our operations, including a plan to transition to net zero ‘scope 1 and 2’ emissions by 2025.At DevelopmentWA our vision is “Shaping our State’s Future”, and that’s exactly what you’ll be doing by joining the team at DevelopmentWA. For more information visit developmentwa.com.auTo learn more about our company, or to view the current projects we are working on, visit www.developmentwa.com.auRole Summary:The Executive Assistant provides high level executive and administrative support to the General Manager which includes coordinating and administrating the General Manager’s activities and actions.Salary: $83,568 - $89,766Responsibilities and Accountabilities:

• Provides high level and confidential executive support to the General Manager by understanding and triaging critical priorities.
• Coordinates and oversees Ministerial, Board and Executive processes including following-up on progress with actions, quality assurance, editing, briefing of the General Manager, and ensuring deadlines are met.
• Manages the General Manager’s calendar including coordinating and prioritising meeting requests and agendas, minutes and documents.
• Coordinates the General Manager’s email correspondence through informed prioritisation to ensure timely responses are provided.
• Drafts and/or edits correspondence, communications, presentations, spreadsheets, agendas and other documents.
• Supports internal meetings as required; including minute preparation and distribution, follow up and quality assurance of agreed actions.
• Oversees all travel logistics.
• On behalf of the General Manager, liaises widely with internal and external stakeholders including State and local government agencies, industry bodies, Board and the Executive.
• Oversees the Division’s functions, field tours and events.
• Utilises the organisation’s stakeholder relationship management database.
• Coordinates the Division’s staffing requirements, including orientations, performance management processes for people managers.
• Manages, mentors and guides the Division’s administrative support team including orientation, performance, workload, development and leave management.
• Leads small teams in operational administration projects as required.

About you:

• You will have strong experience in an Executive Assistant role or similar, providing high level clerical and administrative support to senior executive staff and/or a diverse team.
• Demonstrated high level organisational skills including the ability to work autonomously in a high intensity work environment involving multiple tasks and competing priorities without direct supervision.
• Experience effectively managing staff in a small work team environment.
• High level competence in the use of use the Microsoft suite or similar systems.
• Demonstrated professional verbal and writing skills relevant to this role including proficient proofreading competencies.
• Experience in an organisation with similar values and ethics to DevelopmentWA is highly desirable.
• Prior State Government agency experience will be highly regarded.

What we offer:As well and working on a diverse portfolio of projects, you will also enjoy a number of benefits such as:

• Flexible working arrangements, including hybrid work
• An organisation that is committed to sustainability, including a transition to net zero carbon emissions
• A fresh and new working environment in our new office
• Close proximity to Elizabeth Quay train and bus stations
• Study Assistance and professional development opportunities
• End-of-trip facilities
• An active social club and paid volunteering opportunities.
• An agile and progressive workplace culture built on our core values of Brilliance, Alliance, Courage and Integrity.

Are you ready to help shape our state’s future?To apply, please submit your resume and cover letter addressing the listed success factors and why you are suited to this opportunity by 9am 20 May 2024.For further information about the opportunity, please contact Stuart Nahajski, General Manager Industrial Lands Authority on (08) 9482 7463.Our commitment to equality and diversity:At DevelopmentWA we are committed to building an inclusive workplace which promotes equity, values, diversity and provides fulfilling employment opportunities for people of all backgrounds and abilities.We welcome all applicants from priority groups including Aboriginal and Torres Strait Islander People, people with disabilities, people from culturally diverse backgrounds and mature age workers.For queries regarding the recruitment process or if you require any reasonable adjustments to the recruitment processes, please contact the People and Culture Team via email at people@developmentwa.com.au or via phone at (08) 6200 4000.If you would like assistance with your application, please contact Jobs and Skills WA on 13 64 64 or visit https://www.jobsandskills.wa.gov.au/jobswa#how-we-can-helpAgency CV’s will not be considered