Executive Assistant

About You

You are an experienced flexible and resilient Executive Assistant who is passionate about providing exceptional service and support. You are creative, enterprising, and innovative, and your warm and engaging interpersonal skills allow you to easily build rapport and influence a all levels of an organisation. You work effectively under pressure, and you are comfortable making judgements about competing priorities, and initiating appropriate independent action as necessary. You display a high level of tact, diplomacy and confidentiality, and you hold yourself to the highest moral and ethical standards.

About the Role

Reporting directly to the Executive Officer, you will work closely with the Executive Dean, General Manager, Deans of Programs, and administrative support staff within UniSA Business. You will provide dedicated executive administrative support to the Executive Dean and General Manager, including complex diary and email management; and implement systems and practices that facilitate high level forward planning, ensuring the Executive Dean and General Manager are appropriately briefed and have the necessary background documentation and information (briefing packs, agendas etc.) for meetings and appointments. You will liaise with internal and external stakeholders to negotiate appointments and timelines, Coordinate with the UniSA Travel team to manage domestic and international travel, and prepare and distribute meeting agendas, take minutes, circulate minutes, and coordinate follow up action items.

About UniSA

The University of South Australia is Australia’s University of Enterprise. Our culture of innovation is anchored around global and national links to academic, research and industry partners. Our graduates are the new urban professionals, global citizens at ease with the world and ready to create and respond to change. Our research is inventive and adventurous and we create new knowledge that is central to global economic and social prosperity.

Essential Skills and Experience

• Post-secondary qualifications in a business or administrative related discipline or equivalent demonstrated experience
• Significant experience in providing executive level support (including complex diary management) to senior managers with the requirement to proactively respond to challenges, determine competing priorities, exercise independent judgement, work with documents of a sensitive nature, and an ability to maintain confidentiality of the highest standard
• Superior interpersonal/ communication skills and experience building relationships and demonstrating the highest level of customer service with a diverse range of people and cultures at various levels
• Excellent organisational skills with the ability to work to tight deadlines and anticipate future requirements. High degree of initiative and resourcefulness, with the ability to instigate and undertake tasks with minimal supervision or direction including acting as a team-player
• Demonstrated ability to produce quality correspondence with high-level attention to detail and to provide editing and presentation assistance on a broad range of documentation
• Demonstrated high-level administrative skills including experience in developing and maintaining paper-based and electronic administrative systems and in identifying and implementing quality improvement initiatives

Benefits

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as:

• Access to great personal development opportunities
• Generous superannuation contributions of 17%
• Flexible working conditions
• Employee assistance and development programs
• Staff study support
• A variety of leave arrangements

Culture

As a University of Enterprise, we offer a dynamic and agile workplace culture, one that embraces challenges and thrives on breaking new ground. Our staff are creative and innovative thinkers, communicating with clarity, conviction and enthusiasm. We embrace diversity and inclusion in a vibrant, engaging environment. Our people are authentic, resilient, and influential, and we deliver results.

How to Apply

For a copy of the position description and to apply, please visit Working at UniSA. The online application form will list the specific selection criteria that you need to address.

Please address your cover letter to Alex Koszegi – Manager: Talent Attraction. For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 1700 or via email at ***********@unisa.edu.au using job reference number 5973.

Applications close: 11:30pm Sunday 7 April 2024.

Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment.