Executive Assistant

A career with Viva Energy is more than just a job. It’s an opportunity to be part of something bigger. To support the world's evolving energy needs by producing and supplying energy products that keep Australian's moving today as we help to build a sustainable future for tomorrow. 

Will you be part of the energy solution?

This is an exciting opportunity for an experienced Executive Assistant to provide support to the General Manager and the Leadership Team at our Geelong Refinery. You will liaise with key stakeholders of the business to co-ordinate meetings & forums, including preparation of correspondence, minutes, reports and presentations.  You will be responsible for co-ordinating internal and external events and project managing activities on behalf of the Refinery Leadership Team.

Please keep reading….

At Viva Energy we are dedicated to building a diverse and inclusive workplace, so if you’re excited about the opportunity but your past experience doesn’t align perfectly with the job description, we still encourage you to apply. Your skills and experience may just be the right match for this role or other opportunities!

To be successful in this role you will have a record of accomplishment in providing confidential administrative support at GM / Executive team level. You will have excellent written and verbal communication skills, and advanced use of the Microsoft Office Suite. You will need to be highly organised as you collaborate across multiple stakeholders. You will be comfortable to display initiative, prioritise and work independently on a diverse range of projects, thriving in an ever-changing environment. You will be confident interacting with stakeholders of all levels, be detail oriented, analytical and comfortable dealing with ambiguity and thinking on your feet.

A range of benefits to help you to Grow, Belong and Thrive

• Challenging roles and meaningful work to help you grow your career
• A leading approach to flexible working.  
• Access to a range of best in class wellness initiatives.
• Celebrate you with an extra day of leave for your birthday.
• Generous and flexible parental leave - accrue full time super until your child turns five.
• A competitive package including performance incentives
• Fuel discount
• We pay your permanent and total disability and death cover insurance.

About Us:

At Viva Energy, our purpose is helping people reach their destination.  We manufacture, import, blend and deliver energy products through our extensive supply chain network.   We are the exclusive Shell licensee in Australia, and supply around a quarter of Australia’s fuel through our network of around 1345 service stations and through our commercial partnerships with some of Australia’s biggest companies.

It’s an exciting time to join Viva Energy, as we play our role in providing safe and reliable fuel supply today while preparing for the lower carbon energies of tomorrow.  Our goal is to support the world's evolving energy needs and achieve net zero by 2050.  Our future plans include a gas terminal and a solar energy farm, projects to support alternative energies such as renewables and hydrogen, and the development of strategic storage to improve fuel supply security. 

Our Culture:

At Viva Energy we aspire to create a great place to work where everyone feels valued and has the opportunity to contribute to our success.

Achieving WGEA Employer of Choice accreditation and being certified as a Family Inclusive Workplace by Parents at Work in partnership with UNICEF Australia highlight that we are driven by our people.

We are open to flexibility options including part-time, job-share and flexibility in start and finish times. We are happy to explore what this could look like for you during the recruitment process.

We encourage applicants from diverse backgrounds to apply. Please let us know if you would like to be put in contact with a team member from our diversity pillars – Gender, First Nations Peoples, Pride, Culture, Families and Abilities – as you progress through the recruitment process.