AddressBecome an integral part of our team as an Executive Assistant, offering essential coordination and support to enable your Surgical Service Manager and Medical Director on their leadership path!
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 5
Hours Per Week: 38
Requisition ID: REQ484690
Closing Date: Sunday 26th May 2024
Executive Assistant - Targeted
John Hunter Hospital /Awabakal Country
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About the role:
A Career at John Hunter Hospital is for people who want to make a tangible and lasting difference in our community. It is for people who are looking for choice and opportunity through the scope and scale of our roles, projects and the diversity of our people.
This is an exciting opportunity to join our organisation, which focuses on excellent patient care and first-class service delivery. As the Executive Assistant you will provide administrative support to the Surgical Services Manager and Medical Director.
In this role you will be working business hours Monday to Friday with some out-of-hours work required for minuting meetings.
Tasks include but are not limited to:
- Maintaining and monitoring the Surgical Service Manager and Medical Director’s diary and inbox, screening telephone enquiries, reviewing incoming and outgoing correspondence and tracking the progress of matters with deadlines or closing dates.
- Prepare reports and documents as well as draft complex correspondence on behalf of the service/unit.
- Entering daily roster changes, entering base rosters and triaging incoming communications.
- Recruitment process for positions that are direct reports to the Service Manager and Medical Director.
- Obtain quotes for goods and enter them into our procurement system.
- Provide secretarial support to meetings and committees.
- Assist with the preparation and management of time-critical communications and responses to internal and external stakeholders as directed.
Where you’ll be working:
- This is an opportunity to work for the largest employer in the region which services a population of more than 900,000 across the Hunter, New England, and Lower Mid North Coast areas. John Hunter Hospital is a Level 6, tertiary referral, major trauma and teaching hospital and is the largest hospital in the Hunter New England Local Health District. HNELHD has strong, innovative connections with the University of Newcastle and Hunter Medical Research Institute.
- As the largest employer in the region, we encourage our staff to use their knowledge, skills, and experience to innovate and challenge existing methods of operating for the benefit of our patients. Meeting the principles of excellence, every patient, every time.
- The NSW Government has committed $835 million to redevelop the John Hunter and John Hunter Children's Hospital. The John Hunter Health and Innovation Precinct project will deliver an innovative and integrated precinct with industry-leading facilities. The project will work in collaboration with health, education, and research partners to meet the current and future needs of the greater Newcastle, Hunter New England, and Northern NSW regions.
- Be part of a tightly-knit, dynamic team where each member's unique strengths combine to create a supportive, collaborative environment focused on achieving collective goals.
Benefits:
- Up to 12 allocated days off each year (for full-time employees).
- Four (4) weeks annual leave for temporary and permanent employees (pro-rata if part time).
- Fitness Passport.
- Employee Assistance Program (EAP) for staff and family members.
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
- Working for a highly regarded public health facility, where supporting the local community is at the forefront of our business strategy.
- Career Development opportunity.
- In this role you will be supported through an induction and training plan including face-to-face and online training, as well as a mentor to help ease the candidate into the role.
About you:
- Health Administration and Executive assistant experience is preferred however not essential.
- You will have great time management and organisation skills.
- You will be flexible and adaptable to a fast-paced and changing environment.
- You will have the ability to anticipate and meet the needs of management without instruction.
Additional information:
- An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
- We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Need more information?
- Click here for the Position Description
- Find out more about applying for this position
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below).For assistance addressing selection criteria visit:
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit:
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive
PD2023_022: Occupational Assessment, Screening and Vaccination against Specific Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health or provide an approved medical contraindication certificate (AIR Immunisation History Statement) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.
Acceptable proof of COVID-19 vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement (IHS), or AIR COVID-19 Digital Certificate, or AIR COVID-19 and Influenza IHS. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.
Salary Packaging: is beneficial to most HNELHD employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting
HNE Health employees may be eligible for a range of
Connect with us on Facebook and LinkedIn!
‘#Aboriginal Employment’
