Executive Assistant, Transport Projects

Department for Infrastructure and Transport
Job reference: 582639
Location: 5000 - ADELAIDE
Job status: Ongoing
Eligibility: Open to EveryoneAt the Department for Infrastructure and Transport, we are connecting South Australia to keep our State moving. We are responsible for delivering a multi-billion-dollar pipeline of transformative transport and social infrastructure projects, operating and maintaining thousands of kilometres of roads and managing our city's public transport network.Our work encompasses every part of our State; from our cities to our regions, connecting and strengthening community. We value diversity and inclusion and foster an environment of collaboration, flexibility, and support for our staff.We’re in search of an Executive Assistant to join our team and play a vital role in providing responsive and solution-focused administrative support to the Director, Transport Projects.The Transport Projects Directorate sits within the Infrastructure Delivery Division and delivers civil infrastructure projects including roads and bridges, rail and marine, through from point of funding approval, scoping and assessment in procurement, design, delivery and commissioning.Key responsibilities of the Executive Assistant will include managing diary appointments, coordinating functions and travel arrangements, handling email and meeting arrangements, and maintaining efficient file flow and records management. You'll work autonomously under limited direction, undertaking various administration and coordination functions across the Directorate to support key programs and projects. Additionally, you'll assist in managing cross-functional issues, drafting responses to correspondence, and contributing to the development of policies and procedures. Adaptability, autonomy, and a positive attitude are key to succeeding in this dynamic role.We're looking for a self-motivated individual with excellent communication and problem-solving skills. You should thrive in fast-paced environments, possess exceptional organisational skills, and be proficient in Microsoft Office and departmental business applications. Your ability to work under limited direction, both independently and as part of a team, coupled with your analytical mindset and sound research skills, will set you apart as an ideal candidate for this role.The successful candidate will demonstrate the ability to manage competing demands effectively, prioritise tasks based on business requirements, and deliver high-quality administrative support with attention to detail and professionalism. You'll excel in communication, be adept at resolving conflicts, and contribute positively to negotiations and problem-solving. Your expertise in understanding government programs, policies, and regulations, coupled with your sound judgment and initiative, will be instrumental in achieving desired outcomes within deadlines.Joining our team as an Executive Assistant offers a unique opportunity to be part of a dynamic and collaborative environment where your contributions are valued and recognised. You'll have the chance to work closely with senior leadership, gain exposure to key projects, and play a significant role in driving the success of the Transport Projects Directorate.If you're ready to take on this exciting challenge and make a meaningful impact, we encourage you to apply today!Special Conditions
The successful candidate will be required to provide a National Police Check (NPC) prior to employment with the Department for Infrastructure and Transport which must be renewed every three years.Some out of hours and weekend work may be required.Remuneration
ASO4 - $75,430 to $79,070 per annumEnquiries
Harvey Fernandez
Director Transport Projects
Telephone: 0408 847 315
Email: Harvey.Fernandez@sa.gov.auApplication Instructions
Applications can be submitted online by clicking the 'Apply' button.Additional Notes
Applicants are required to submit curriculum vitae and a cover letter of no more than two pages addressing the selection criteria in the attached role statement.The SA Government is an Equal Opportunity Employer and safety is a core value.Flexibility Statement
The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.Applications close: 07/04/2024 9:00 PMFlexibility Statement
The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.