Executive Assistant

Employment Type: Temporary Full Time up to 12 months
Position Classification: Health Manager Level 1
Remuneration: $81,581.00 - $108,532.00, plus Superannuation
Location: 1 Reserve Road, St Leonards, in a hybrid working environment
Hours Per Week: 38
Requisition ID: REQ469438 
Closing Date: 5 March 2024 (11:59PM)

Where you’ll be working 
Activity Based Management (ABM) is made up of specialists in costing, funding, analytics, ABM applications and stakeholder engagement. The team has overarching responsibility to support the NSW public health system with advice, guidance, education and training in the application, strategic management and progression of activity based management. 

ABM's role in the application of activity based management across NSW Health is to:

• Set costing standards and coordinate clinical costing submissions via the District and Network Return (DNR).
• Determine the State Efficient Price for ABF hospitals and small rural hospitals.
• Develop and maintain the ABM Portal and other ABM application tools, education materials and resources used by NSW Health stakeholders.
• Work in partnership with national bodies on the development of new and refined classifications and funding approaches.
• Work with managers and clinicians to review clinical variation based on patient level costing data.

For more information go to www.health.nsw.gov.au

About the Role 
As the first point of contact for the Executive Director, the Executive Assistant (EA) provides high-level professional, confidential, organisational support, and regulates and manages the demands on the executives to enable them to achieve the delivery of Financial Services and Asset Management deliverables and strategic objectives.
 
The EA needs to demonstrate highly developed levels of written communication skills, exceptional organisation skills, exceptional interpersonal skills along with maintaining a high level of confidentiality and professional standards at all times. The EA will manage the diaries, travel, workflow, and coordinate and complete presentations, internal and external reports. The EA will work with the Executive Officer to ensure the workflow of the branch is maintained appropriately. 

How to apply 
Your application to be considered should include:

• Responses by addressing the selection criteria below.
• An up-to-date resume of no more than five (5) pages which clearly details your skills and experience as relevant to this role.
• 2x referees will need to be supplied prior to an offer being made.
• Application must be lodged electronically.  Please go to https://jobs.health.nsw.gov.au/ and search Job Reference Number REQ469438 to submit your application.

Selection Criteria 

1. Demonstrated experience in providing high level executive assistance and support to senior management and executives in a complex and busy environment.
2. Demonstrated ability to proactively and autonomously manage competing appointments and schedules of a large executive group.
3. Proven effective communication and relationship management skills with the ability to foster strong working relationships with key internal and external stakeholders.
4. Strong interpersonal skills with proven ability to manage conflict, and negotiate and consult to achieve the desired outcome while dealing with highly sensitive and confidential issues.
5. High level organisation skills including the ability to problem solve, plan and prioritise workload, multi-task, meet deadlines, manage self and show commitment to achieving challenging goals.
6. Able to apply practical skills in the use of technologies relevant to the role, including Outlook, and other Microsoft products.
7. Have nous in knowing when to escalate matters of importance and/or urgency and in making decisions and progressing matters independently.
8. High attention to detail and ability to review and prepare written material that is well structured and easy to follow by the intended audience.

Need more information?

  1) Click here for the Position Description
  2) Find out more about applying for this position
For role related queries or questions contact Hayden Barrington on ***************@health.nsw.gov.au.

Our commitment to Diversity and Inclusion 
At the NSW Health we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply please visit The Stepping Up Initiative. 

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.

COVID-19 Vaccination Compliancy 
All NSW Health workers are required to have completed a primary course (2 doses) of a Therapeutic Goods Administration (TGA) approved or recognised COVID-19 vaccine (except for the Janssen COVID-19 vaccine which is approved by the TGA as a single dose primary course). New applicants must have completed the vaccination course prior to commencement with NSW Health, or provide an Australian Immunisation Register (AIR) Immunisation History Statement certifying the worker cannot have any approved COVID-19 vaccines available in NSW.

Acceptable proof of vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement or AIR COVID-19 Digital Certificate. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.

Additional information

• This is a temporary role up to 12 months, with possibility for extension.
• Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.
• If you are Current NSW Health, NSW Ministry of Health and NSW Government staff and are looking for opportunity of Secondment, you must have your manager’s approval prior to expressing interest.

For more information about working at the NSW Health, please visit our career portal.   

Applications Close: 5 March 2024 (11:59PM)