Executive Assistant

Who we are: 
At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities – and the world. That’s why we’re on a mission to increase access to higher education, so learners from all walks of life can chase their dreams. 
 
Just like our students, our employees are a diverse group who want to make an impact. When you join us, we give you the freedom to be bold, creative and courageous – with flexible working arrangements that allow you to bring your best. We’ve built a culture that celebrates community, collaboration and innovation, where people love what they do.  
 
What’s the job? 

We are seeking a highly professional individual to deliver exceptional secretarial and administrative support to three dynamic university executives. This vital role requires outstanding organizational skills, strong attention to detail, a talent for multitasking, and a deep commitment to confidentiality and discretion. You will have a background in supporting high-level personnel, showcasing an ability to manage complex schedules and confidential information with utmost integrity. This position is pivotal in facilitating the effective functioning of our executive team, ensuring smooth operations and the achievement of strategic goals. Join us in a role where your diligence and professionalism will be key to our institution's success. 
 

Day-to-day accountabilities: 

• Provide professional and confidential administrative and secretarial support to the Executive(s) 

• Coordinate and manage travel, conference / meeting bookings and accommodation as required 

• Compile itineraries for corporate travel – including the preparation of agenda’s / briefing documents and background research required for meetings and appointments 

• Undertake research and prepare monthly reports, presentations, speeches, submissions and other correspondence 

• Improve and develop systems and processes to ensure an efficient and accurate level of support can be provided 

• Communicate and coordinate interactions with a range of people including the wider TGE Executive Team, TGE Executive Assistant team, other staff, the public, dignitaries and representatives from other organisations 

• Coordinate national meetings and teleconferences 

This position is offered on a fixed-term contract until January 2025, with the potential for permanent employment thereafter. While Sydney is the preferred location, we are open to considering candidates from other locations if they are the right fit for the role. 

Who you are 

• Significant previous experience supporting a Senior Executive 

• Extensive diary management and full itinerary travel scheduling experience 

• Experience managing email inbox for executives 

• Experience in implementing and maintaining document management and control systems 

• Advanced MS Office program skills including Word, Excel, PowerPoint and Outlook Exceptional organisational skills and commitment to detail 

• Highly developed time and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions 

• Strong verbal communication, interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff, the public, dignitaries and representatives from other organisations in the AMEA Region 

• Exceptional written communication skills including demonstrated experience in drafting correspondence, presentations, and reports 

• Committed to working collaboratively as part of a team. 

 
Why join us?  
Bold, modern and agile, we’re Australia’s fastest-growing university, going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000+ staff today. In 2020, Australian Financial Review named us one of the country’s most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you’ll find endless opportunities for professional development and career progression. 
  

We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic. 
  

We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.  

 
What we offer: 
We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia , you’ll benefit from: 
- Study free in a course/degree related to your position 
- Flexible working conditions, allowing you to work remotely and from a campus near you 
- Access to internal opportunities - Be supported to learn, grow and move across the organisation 
 
Hiring process  
We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. If you want to know more, or need assistance or accommodation during the recruiting phase, please contact *********@torrens.edu.au 
 
To learn more about what makes Torrens University Australia a great place to work, visit https://www.torrens.edu.au/blog. 
 
We’d love to hear from you. 

Applications close: 8th April 2024 

Job reference: R23420