Address We are seeking to appoint the best suited applicant to join our busy hard-working team of health professionals. With the relevant experience and professionalism, you will be able to provide high level Executive Support, including diary and email management, coordination of documentation through approval process, prioritisation and escalation of urgent requests, organisation of travel arrangements, and preparation of correspondence, signing and matters of executive level endorsement. This role will uphold confidentiality and the ability to stay calm while managing sensitive information and liaising with stakeholders at various levels within the organisation.
This role will provide secretarial support to a limited number of statewide committees and meetings, including preparation of agenda and papers, confidential minute records, distribution and action follow up.
Provide advice and administrative support using contemporary software and information systems on a range of databases such as QContracts, Content Manager, myHR and correspondence policies and processes.
Key competencies
You will be assessed on your ability to demonstrate the following:
Demonstrated experience in providing high level confidential executive and administrative support to senior management and office administration including the ability to manage a busy diary, mailbox and coordinate a high volume of documentation through the approval process.
Exceptional organisational skills with the ability to establish key priorities and multitask as appropriate to meet deadlines.
High level interpersonal and communication skills, both written and verbal, including tact, diplomacy and confidentiality in dealing with a variety of staff, external stakeholders and members of the public.
Displays initiative with minimal supervision and a strong attention to detail.
Ability to work in a team environment developing effective relationships with other team members, key stakeholders and customers.
Continually seeks opportunities for improvement including the development of professional skills and personal growth, resolves problems and works autonomously to achieve organisational goals.
High level of experience using Microsoft Office applications including arranging Microsoft Teams meetings and well-developed skills in the use of myHR, S/4HANA and other QH software applications.
Strong knowledge of relevant Queensland Health policies and an ability to provide clear advice to staff in relation to these.
Ability to actively participate in a working environment supporting quality human resource management practices, including workplace health and safety, employment equity and anti-discrimination and ethical behaviour.
Qualifications, registrations and other requirements
Nil
Vaccine Preventable Diseases (VPD) requirements
It will be a condition of employment for this role for the employee to be, and remain, vaccinated against one or more of the following vaccine preventable diseases during their employment: Hepatitis A & B, Measles, Mumps, Pertussis, Rubella and Varicella.
Additional vaccinations including Japanese Encephalitis and Rabies may also be required for this position.
Existing staff that are engaged prior to 1 July 2016 are not subject to this condition of employment unless they apply for a role with VPD requirements that is with a different Queensland Health entity (i.e. one HHS to another HHS, department to a HHS, or HHS to department).
