AddressThere is an exciting opportunity for experienced Executive Team Assistant for a fulltime, maternity relief role up to 12 months working 38 hours per week to join a dedicated, innovative and fun Executive team.
ABOUT KARITANE
Established in 1923, Karitane is a dynamic and innovative not for profit health organisation and registered charity providing early parenting services. We support families with children from birth to 5 years of age through building parenting capacity, enhancing parent child relationships and
strengthening a family’s connections with supports in their community. Our services are evidence based and delivered by a caring and highly trained professional team of child and family health nurses, paediatricians, social workers, psychologists and psychiatrists offering complete, holistic care.
POSITION TITLE: Executive Team Assistant
DEPARTMENT: Executive office
OPERATIONAL BASE: Carramar *you may be required to work at other Karitane facilities as requested
STATUS: Temporary - full-time 38 hours/week (Mon- Fri) – Maternity Relief
VACCINATION CATEGORY: B
KEY RELATIONSHIPS: Chief Executive Officer & Company Secretary
Chief Financial Officer
SECONDARY RELATIONSHIPS: Members of the Karitane Senior Leadership team; NSW
Health Ministry/ Government; SWSLHD Executive
INDUSTRIAL AWARD: Health Service Manager – Level 1
PURPOSE
The Executive Team Assistant provides a range of high-level administrative support services to the CEO and Chief Finance officer, including but not limited to meeting administration including scheduling and high level minute-taking, administrative tasks associated with daily diary activities, special projects, and events.
Provide professional secretariat support to the Board and Committees including co-ordination of meetings, development and quality assurance of agendas and briefing documents, recording of minutes, oversight of resulting actions, and record keeping and document management.
The Executive Team Assistant will represent the CEO and Executive team and will handle a high degree of sensitive and confidential information.
KEY SELECTION CRITERIA: (Each criteria must be addressed in your application)
1. Demonstrated experience as an Executive Assistant or Team Assistant.
2. Demonstrated proficiency in all aspects of Outlook/ Word/ MS Teams / Excel/ PowerPoint and other IT software as required.
3. High level skills and administration support including efficient, accurate minute-taking and the
ability to manage busy schedules and diary management frequently.
4. Proven experience and ability to work under pressure, prioritise workload and meet strict deadlines with high level organisational skills
5. Ability to be self-directed, motivated, and work as part of a skilled, highly functioning team.
6. Demonstrated ability to handle difficult situations, problem solve and remain professional at all times.
7. Excellent verbal and written communication skills, ability to communicate with staff at all levels, attention to detail
8. Commitment to the Code of Conduct, Values and Health Care Philosophy of Karitane.
REQUIRED EDUCATION AND EXPERIENCE:
• Not essential however a Certificate IV or equivalent Office Administration is an advantage.
• Knowledge of health environments is an advantage.
• Highly proficient computer skills (Advanced skill within Microsoft Office Packages)
What we offer….
• Salary Packaging (up to $16,050 tax free (as not-for-profit and registered charity)
• 17.5% leave loading
• Career Opportunities
• Family Friendly Accredited Workplace
• Breast Feeding Friendly Accredited Workplace
• Accrued day off once a month for full time roles.
• Employee benefits and more…
Karitane has exceptional working conditions focused on providing a workplace that values Excellence, Respect, Collaboration and Innovation.
We encourage and support diverse contributions, staff health and wellbeing, professional development and we foster a positive, work-life balance culture.
OUR CARE
Karitane staff provide safe, effective, family-centred quality care consistent with the organisation’s mission, philosophy, values and standards of care, and adhere to the Professional Code of Conduct.
OUR VISION
Our impact will enable children to have the best start in life
OUR PURPOSE
We are trusted early parenting experts empowering families and children to be healthy, confident and resilient.
SUPPORTING OUR PEOPLE
Karitane is a family-friendly, flexible workplace with a strong culture of success that reflects our values of innovation, excellence, respect and collaboration. We are a passionate, dynamic and highly engaged team making a difference to families’ lives. We support each other and provide excellent professional development opportunities. We offer a comprehensive well-being support package, Employee Assistant Program, Perkbox reward & recognition program and discounted gym membership. If you come from NSW Ministry of Health or other affiliated health organizations you can transfer your leave entitlements to Karitane.
CONDITIONS OF EMPLOYMENT
Temporary full-time role in accordance with The Named NSW (Non-Declared) Affiliated Health Organisations’ Health Employees Agreement - Health Services Manager Level 1.
The majority of Karitane’s services close for two weeks over the Christmas/New Year period, during which time employees are required to take leave. Karitane services are provided at a number of sites across NSW. Occasional regional travel and site visits may be required from time to time.
Karitane supports a smoke free environment including grounds, buildings and vehicles.
Applicants will have a commitment to EEO & WHS Policies, ethical practice and the principles of cultural diversity.
Relevant Criminal History, Working with Children’s Check, Apprehended Violence Orders and prior employment checks, including relevant disciplinary proceedings, will be conducted on recommended applicants. Karitane is a Child Safe organisation.
All Karitane employees are required to complete a ‘Working with Children Check’ and comply with Karitane’s Child Safe Code of Conduct.
VACCINATIONS
• Category B positions having COVID-19 vaccination evidence is highly recommended.
Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit: http://www.steppingup.health.nsw.gov.au/ Aboriginal and/or Torres Strait Islander people are encouraged to apply.
Please note: If you work in the NSW Public Health system and other Affiliated Health Organisations your accruals of leave and service can be transferred across to Karitane.
Enquiries and applications via email should be addressed to:
Grainne O’Loughlin, Chief Executive Officer Email: ***************@health.nsw.gov.au
Close date: Friday 31st May 2024
