Experienced Administration Officer (Full-Time Or Part-Time)

About Our Firm

The Estate Lawyers is a highly successful boutique law firm located in the Brisbane CBD, specializing exclusively in Estate Law. We take pride in delivering exceptional customer service through our attention to detail and strong work ethic. Our Director fosters an approachable environment with a dedicated focus on staff well-being, ensuring job satisfaction and career advancement.

The Role

We're offering a fantastic opportunity for an experienced Administration Officer to join our expanding Brisbane office. The role is available on either a full-time or part-time basis, with flexibility to accommodate those seeking to work school hours. 

Responsibilities

• Manage and maintain office systems, including filing, record-keeping, and document management.
• Manage and maintain new enquiry records.
• Manage the firm's central inbox and upload correspondence to client files.
• Manage our safe custody lodgements and safes.
• Digital archiving of files.
• Assist with the drafting and editing of legal documents as needed, including precedent maintenance. 
• Handle incoming calls.
• Data entry including reporting, accounts receivable, receipting and other ad hoc accounts duties.
• Open and audit client files.
• Assist with the organisation of firm events, such as seminars and networking functions.
• Perform general office duties, including ordering supplies and maintaining office cleanliness.
• Maintain confidentiality of sensitive information and adhere to data protection policies.
• Conduct external runs, such as Court filing.

Required Skills

• Proven experience working in administration (legal experience not necessary).
• An attitude of willingness to tackle all tasks.
• Strong organizational skills with the ability to prioritise tasks and follow procedures.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and accuracy in all work activities.
• Ability to work independently and as part of a team in a high-performance environment.
• Discretion and professionalism when handling confidential information.

We Offer

• A busy and satisfying workload.
• A friendly working environment.
• Internal training.
• Opportunities for advancement.
• A competitive salary commensurate with experience.

If you are looking to work with a supportive team of staff and are interested in joining The Estate Lawyers, we would love to hear from you.