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SalaryInsignia Financial Limited is an Australian financial services company which offers a range of products and services including financial advice, superannuation, investment management and trustee services
Job description:
The Role
The Facilities Coordinator is an important role in our business as you will ensure all facilities related services are delivered to designated offices'. In this role you will be given the opportunity to showcase your skills and add value.
Key Responsibilities:
- Reviewing JIRA workflow requests on a daily basis and actioning service requests as required
- Monitoring and maintaining up to date registers for Building Access Passes (& Keys), Car Parking and Pool Cars
- Inspecting and maintaining meeting rooms, office and kitchen equipment and tools on a periodic basis
- Monitoring, administering and reporting on OfficeMaps usage, including staff compliance, occupancy rates and permanent desk allocations
- Ensuring policies, procedures and processes relating to IFL's business premises are followed by all staff and visitors to the office
- Consistently demonstrating ClientFirst principles in all dealings with staff, landlords, subtenants, suppliers, visitors and clients
- Maintaining WorkSafe records and COVID Safety Plan.
- Maintain levels of coverage and arrange staff training for First Aider, Fire wardens and update office list's
- Being a First Aider, Fire Warden, WHS Committee member and attend training programs.
- Reporting all material office incidents in ATLAS, as and when required.
- Assisting the National Manager Facilities Team and Head of Procurement & Property with delivering business initiatives and projects
To Be Successful in This Role You Will Possess:
- Solid experience in a similar role or similar environment
- Ability to deal with ambiguity and operate in a changing environment is essential
- Demonstrated problem solving/analytical ability
- Ability to work under pressure and meet deadlines
- A positive and agile attitude with a demonstrated willingness to learn
- Strong time management, interpersonal and written and verbal communication skills
- Solid Microsoft Excel, Word and Outlook skills
Benefits
- In return, we offer development opportunities at an ASX top 200 company
- A professional, supportive and friendly culture
- A range of corporate and lifestyle benefits
The Business
Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. During that time, we have grown substantially to become a leading provider of quality financial services. We now manage and administer more than $200 billion of client monies and are listed on the Australian Securities Exchange in the ASX top 200 (ASX:IFL).
To Apply
Please submit your resume with a covering letter by clicking on "Apply Now."
Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.
Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.
Please note that applications from agencies will not be considered at this time.
Insignia Financial is an inclusive and equal opportunity employer. We encourage applications regardless of race, ethnicity, age, religion, gender, national origin, disability status, or any other characteristic protected by law. If you need assistance or an adjustment during the application process because of a disability, it is available upon request.
Insignia Financial is conscious of our WHS obligations and is committed to providing a safe workplace for everyone. As such, we require all new employees to be able to comply with our National COVID-19 Vaccination Policy. We will gladly and openly discuss this with you during the recruitment process if you wish.
Please be aware that Insignia Financial is currently undergoing an Organisational Design process, which may impact future organisational structure.
We offer:
