Facilities Coordinator

Service Stream’s Corporate division is seeking a Facilities Coordinator to join our growing company. Reporting to the Property Manager your main role will be day to day administration of the Group’s properties and other miscellaneous plant and equipment (“assets”). 

Nature of position: Permanent, Full Time

Location:  Melbourne, VIC

Reporting Line: Property Manager

Key Responsibilities:

• Work with key stakeholders to manage day to day operation and performance of the Group’s Property facilities, ensuring they adequately support operational activities
• Day to day maintenance and presentation of the Company’s properties and facilities, ensuring all tenancies are fully operational, clean and in good working order
• Manage contractors and service providers maintaining contract expiries, warranties, insurances and operation manuals for all properties. Drive supplier performance (capability, delivery, quality, price, payment terms) through contract and relationship management, and spend / performance metrics
• Develop and maintain facilities schedules and programmed maintenance plans for the Group’s properties, including management of expenditures and budgets
• Coordination and timely response to maintenance and service requests, as well as provision of timely reporting and afterhours emergency contact for escalations as required
• General operations and service delivery duties, including coordination and timely response of support requests received through the Assets and Facilities inbox, and facilities management system as well as provision of timely reporting and afterhours emergency contact for escalations as required
• Oversee Workplace Health and Safety governance and compliance, and ensure compliance with corporate, industry and statutory standards and procedures
• Liaise with Landlord representatives on tenancy issues and contractor performance inclusive of cleaners, fire services, air conditioning, etc, prioritizing Workplace Health & Safety, optimal utilisation and commercial outcomes

About you:

• Minimum 3 years’ experience in property / facilities related functions
• Tertiary or trade qualification in a relevant discipline (Preferred)
• Experience and understanding in property and facilities management functions
• Change agent that can earn and create buy in, deliver creative solutions, and proven track record of delivery issue free integration strategy on time and budget.
• Excellent management / organisational skills
• People leader, stakeholder engagement and influencing skills
• Agile, adaptive to a dynamic environment, able to work under pressure and to tight deadlines
• Strong analytical and problem-solving skills. A proven ability to make balanced judgments using imperfect information.
• Strong leadership.  Positive, can-do attitude.  Aptitude to positively influence others.
• Experience and understanding in business commercials / financials, managing budgets.
• Advanced in Microsoft applications including Microsoft Project, Word, Excel, and Outlook

About Us:

Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base. Service Stream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities. Service Stream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities.