Finance And Administrative Assistant

Kings Park and Botanic Garden is a world-leading botanic garden and the most visited destination in Perth. Managed by the Botanic Gardens and Parks Authority, it offers a prestigious work environment among some of the highest profile parklands, gardens and programs in the State.

THIS IS A PERMANENT, FULL-TIME POSITION

APPLICATIONS FOR THIS POSITION CLOSE AT
MIDDAY ON WEDNESDAY, 17 APRIL 2024

Job Description

Botanic Gardens and Parks Management (BGPA) is a statutory authority. BGPA operates within the Department of Biodiversity, Conservation and Attractions (DBCA) and is entrusted with the care, control and management of Bold Park, and Kings Park and Botanic Garden.

The Corporate and Commercial Services Directorate works collaboratively with DBCA Corporate Services, HR and ICT for better connected DBCA/BGPA corporate services, maintains financial compliance for DBCA and helps to develop a stronger commercial focus to BGPA through strategic and tactical advice.

The Finance and Administrative Assistant undertakes a range of support activity to the Director and staff to enable efficient and compliant operation of the Directorate and works collaboratively with other Directorate administration officers to continuously improve agency administration practices.

We're seeking a candidate with a proven track record in crafting compelling letters and submissions, demonstrating strong writing skills, excellent grammar, impeccable attention to detail, and the ability to effectively communicate in a persuasive and engaging manner.

Additionally, experience in negotiating legal documents and managing licenses, leases, and agreements is desired.

Selection Criteria

Applicants should address the following criteria. These should be addressed in no more than four (4) pages in total.

1. Well-developed office administration experience in government or a relatively large organisation, and knowledge of executive support requirements.
2. Experience and knowledge of financial procedures and records management relevant to government.
3. Well-developed experience in the use of personal computers and software packages including the range of Microsoft software.
4. Demonstrated interpersonal skills to work effectively in teams, and to engage stakeholders across BGPA.
5. Sound written communication to draft documents and provide effective proof reading as required.
6. Effective organisational skills, problem solving and initiative to work flexibly on different Directorate tasks with minimal supervision.
7. Understanding of occupational, safety and health, and equity and diversity principles and practices.

Note: The successful applicant will be required to possess or obtain a current (issue date not older than 6 months) and satisfactory National Police Check prior to commencement.

For the full role description, detailed responsibilities and a full list of selection criteria, please refer to the attached Job Description below. The documents attached to this advertisement are available in alternative formats upon request.

Eligibility: To be eligible for permanent appointment, it is essential to have Australian citizenship, New Zealand citizenship or Australian permanent residency status.

For Further Job-Related Information: Please contact Amanda Alderson on 0477 138 021, or for further information about the Botanic Gardens and Parks Authority, please visit https://www.bgpa.wa.gov.au/.

Application Instructions:

To allow the selection panel to make an accurate assessment of your application, please submit the following:

• A written response addressing the above requested criteria (in no more than four (4) pages).

• A current resume.

To ensure that you submit the required and appropriate information in your application, please read the attached Job Application Kit carefully. All documents attached with your application must be in Microsoft Word or Adobe Acrobat (PDF) format.

Applicants are encouraged to apply online. To avoid last minute congestion of the system, please endeavour to submit your application well before the closing time.

No late or proforma applications will be accepted.

A search for additional applicants may be conducted for this position where necessary in order to provide a more diverse and/or competitive field.

Substantive Equality Statement

Your interest in employment opportunities at Botanic Gardens and Parks Authority (BGPA) is welcomed. BGPA actively seeks to include, welcome and value unique contributions of all people in our workplace. We encourage all people, including those with disability, Aboriginal Australians, young people and people from culturally and linguistically diverse backgrounds to apply for vacant positions. People with disability will be provided with reasonable adjustments in our recruitment processes and in the workplace.

Applicants with a disability who require adjustments in the recruitment process can contact the Senior Recruitment Officer on (08) 9219 9879 or ***********@dbca.wa.gov.au. Do not send applications to this email; they will not be accepted.

Similar appointments may be made from this process within a 12-month period to positions that may be permanent or contract, including contract appointments with the possibility of subsequent permanency.

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