Hr And Business Administrator

About Us

Apex Earthworks is a specialised civil construction provider, delivering results through experience in civil, roads and earthworks projects. We understand the value of our employees, and are seeking a person who wants to work as part of a collaborative team to deliver high quality projects for our clients across Regional Victoria. 

With our main operations in Shepparton, and support office in Woodend (which also covers the Bendigo region), we are growing steadily and are seeking someone to support our back office team across all aspects of office administration with a strong focus on recruitment and HR support. 

The Role

This role will be filled as soon as a suitable candidate is found - we anticipate interviews to start week commencing 29th January so please submit applications as soon as possible.

As our HR and Business Administrator, you will be responsible for assisting with all aspects of the back office operations of the business, but primarily focused on recruitment, HR support activities and providing daily support to the Business Process Manager. 

This is a dynamic role, and tasks will vary depending on both your experience, your desire to learn and the constant change that comes with a project based business. 

You will have an eye for detail, be proactive in managing changing priorities, troubleshooting issues and will be able to communicate effectively across a variety of team members from senior business managers to labourers and plant operators.

This role is based out of Woodend, Victoria and whilst we prefer the majority of the time to be spent in the office, there is flexibility for the right person to work school hours, some time from home and part time to suit your lifestyle. Travel to Shepparton or Regional Victoria is required, but usually equates to one full day every 2-3 weeks. 

We anticipate the role to be 22.5-30hrs per week to suit your situation. 

Daily tasks will change depending on what is happening in the business - Some examples of the tasks you may be involved in include:

• Providing administrative support for human resource tasks including recruitment screening calls, onboarding new employees and organising employee wellbeing activities
• Administration of our apprenticeship training including training contracts, liaising with training providers and coordinating training days.
• Reviewing, updating and improving company policies and procedures
• Assisting with basic IT tasks such as setting up new employee laptops
• Assisting and learning how to administer our internal technology solutions that support our business processes
• Supporting the Business Process Manager with day to day tasks and ad-hoc back office activities.
• Providing leave cover for our accounts administrator including data entry into financial systems (Quickbooks Online) 

About you

You will be a positive, motivated individual who thrives on getting things done and adding value to a team. Working closely with the Business Process Manager, you will have the ability to work independently and be keen to learn. You will demonstrate a strong commitment to high standards and attention to detail, with a logical and practical approach to problem solving. 

Ideally, you will have some experience in back office support, either within HR, accounts or general business administration.

An understanding of the civil construction industry and an ability to engage with field staff is highly desirable - if you know the difference between a Moxy and a Posi, a Digger from a Dozer we'd love to hear from you!

Essential characteristics our ideal candidate will have:

• Intermediate level or higher skills in Microsoft Office Suite and Adobe Acrobat.
• Demonstrated ability to quickly learn and navigate new IT systems/programs.
• Excellent interpersonal and communication skills – both written and verbal, with an ability to connect with both our field team and corporate professionals.
• Demonstrated excellent organisation and time management skills.
• Well-developed problem solving skills – a positive outlook that brings solutions to the table
• Efficient and focused work ethic
• Current Australian drivers license (ability to drive a manual vehicle is a plus)

Extra points for possessing any of the following skills:

• Understanding of current HR regulations and Fairwork requirements
• Knowledge of end to end employee lifecycle management
• Experience in the civil construction Industry
• Demonstrated understanding of financial processes, including use of Quickbooks online 
• Construction Induction Training (White Card)

As a collaborative team, we all pitch in to get things done – we value attitude, intelligence and work ethic over specific skills or experience. Salary and hours are flexible in line with experience and personal commitments.

Please apply directly via seek – an interesting cover letter giving us some insight into your personality and why you are seeking a new role is highly regarded. 

No visa sponsorship is available for this role and no agency referrals please.