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SalarySalary Offering: $65,520 – $70,252 plus 11% Superannuation
Additional Benefits:
- 17.5% Leave Loading
- 5 extra days leave on top of 20 days annual leave
- Only required to work 28 or 35 hours per week, any extra hours worked will be calculated as your Time In Lieu (TOIL) – which you may use as additional leave hours
- Access to company vehicles for any work-related trips
- Salary packaging is available via Maxxia
Office Locations: 273 High Street, Preston, Vic, 3072
This role is part time or full time until 6th of November 2024
This position may require regional and very occasional interstate travel.
OVERVIEW OF THE ROLE:
As Legal Secretary for Preston Office, you will be responsible in providing high quality secretarial / administrative support services to the Aboriginal Families Practice Leads.
You will undertake reception function and act as a liaison and coordination point for office management. This includes in arranging stationery and supplies, liaison with local tradespeople and the VALS office manager and ensuring the adequacy of VALS approaches to good workplace health and safety.
Key Responsibilities:
- Provide a reception function within the VALS Preston office
- Undertake all secretarial tasks and associated file management tasks as provided by solicitors to support ongoing file management of clients in Aboriginal Families Law Practice.
- Prepare documentation for briefing Counsel or other professionals as directed, including photocopying, collating and arranging delivery.
- Receive phone calls on behalf of individual solicitors and follow up enquiries or record messages for action by solicitor.
- Assist in arranging appointments for clients or making contact with clients directly.
- Undertake filing of reports and other documentation on behalf of clients.
- Update data base and electronic files as required.
- Lodge and maintain Victoria Legal Aid grant applications within the ATLAS system as required.
- Participate in the processing of ingoing and outgoing mail for the organisation.
- Keep up to date with relevant procedures by attending professional education programs and maintain an understanding of issues impacting the justice system and members of the Aboriginal and Torres Strait Islander Community.
- Arranging stationary orders and office equipment when necessary.
- Liaison with local tradespeople and the Office Manager, as required, to ensure a good working environment e.g., calling out and supervising any emergency repair work, ensuring the effectiveness of the digital technology environment, conducting any emergency evacuation drills.
- As directed, undertake other duties which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the employee’s skills, competence and training.
KEY SELECTION CRITERIA:
- Secretarial or similar experience preferred but not essential.
- Advanced skills in the use of MS Office Software (particularly MS Word, Excel, E-mail – word proficient to a legal practice, or similar, and the capacity to quickly acquire competency in the use of VALS’ client data base.
- Professional and courteous phone manner and interpersonal skills and the capacity to communicate effectively with Aboriginal and Torres Strait Islander community members, who may be experiencing stress and anxiety due to their legal needs, and other team members and partners
- Knowledge or a willingness to learn about the legal issues faced by members of Aboriginal and Torres Strait Islander communities in Victoria, with a commitment to the principles and values of the Victorian Aboriginal Legal Service
