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Form of workTo be considered for the position, you will have strong organisational skills, good communication to liaise and build good client relationships, high accuracy and attention to detail as well as a proven track record of working with high volume workloads. You will show your ability to multi-task, prioritise and meet deadlines.
The Varied Role:
- Document management, document preparation, and electronic and hard copy filing (including email and diary management).
- Creating, editing, and proofreading legal documents, Court documents, subpoenas, correspondence, and reports.
- Preparing briefs to Counsel.
- Scheduling and setting up meetings/ appointments (both virtual and in-person).
- Providing exceptional administrative support including answering telephones, ordering stationery, catering, courier as well as postal arrangements.
- Coordinating mediations, conferences, and travel arrangements.
- Generation of retainer agreements.
- Maintain records and archiving including litigation status, legal costs etc as well as assisting with high volume, and at times, complex billing and matter opening.
- Processing and reconciling invoices in line with finance procedures and maintaining accurate records of receipts and tax invoices for reimbursement and payment.
- E-Court filing.
- Delivering professional and prompt client service, addressing inquiries and requests.
- Maintaining strict confidentiality and handling sensitive information with
Your strengths:
- Experience in a law firm environment in an administrative capacity.
- Experience with email and diary management in a fast-paced environment.
- Exposure to working with systems and with the ability to pick up new systems quickly.
- Excellent time management skills with the ability to prioritise to ensure deadlines are met.
- High level of attention to detail whilst working in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to work collaboratively within a team whilst also autonomously at times.
- Strong work ethic with a fun, engaging personality.
This is the ideal position for you if you have sound experience as a Secretary/ Administrator who enjoys a diverse role in legal and likes a close team environment. Please submit your CV for consideration by clicking on the 'Apply' button below.
