AddressThe Role
Reporting to the Human Resources Business Partner, the Office Administrator is responsible for providing administration support to the Perth Corporate office and maintaining a safe and efficient work environment
Key Responsibilities:
- Adhering to and promoting of SQM corporate values: Excellence, Safety, Integrity and Sustainability;
- Office Management including overseeing daily office operations to ensure smooth functioning and management of office supplies and equipment, ensuring timely procurement and maintenance;
- Facilities management including ensuring the office is well-maintained, clean, and safe for all employees. Coordinate with building management and external vendors for maintenance, repairs, and improvements.
- Liaising with relevant internal stakeholders in relation to travel, accommodation, and catering bookings. Approval of travel and accommodation requests as required.
- Plan and organize company events, celebrations and training sessions.
- Process and manage accounts payable transactions, ensuring accuracy and timeliness.
- Verify and reconcile invoices and statements, create purchase orders and new vendors;
- Ordering of furniture items as requested;
- Procurement assistance including the maintenance of databases;
- General administration, such as managing incoming and outgoing correspondence, including mail, emails, and phone calls, filing, processing and directing mail, data entry, word processing, photocopying, ordering stationery/clothing (PPE and branded),
- General reception duties, including greeting all visitors and answering phones.
- Respond and/or direct general office enquiries and correspondence to the required area;
- Preparation of credit card reconciliations, making sure expenses are substantiated with relevant tax invoices;
- Assist the HR Department with onboarding of new employees including arranging of pre-employment medical, Ergonomic Assessments and all IT related requirements ensuring new hires have access to necessary resources;
- Provide ad hoc Administrative Support for various departments and senior management;
- Identify and develop administrative processes improvements.
Qualifications and experience
- Previous Office Administration experience in the Mining industry is advantageous.
- Confident, motivated, self-driven and able to work autonomously.
- Excellent computer skills and ability to learn new systems.
- Strong work ethic, flexible, adaptable, and reliable.
About SQM Australia Pty Ltd
SQM Australia Pty Ltd is a wholly owned subsidiary of Sociedad Quimica y Minera de Chile S.A (SQM or the SQM Group). SQM group is one of the largest lithium carbonate and lithium hydroxide producers in the world and the leader producer of potassium nitrate and iodine worldwide. SQM is dual listed on the New York Stock Exchange and the Santiago Stock Exchange. SQM´s products are sold in over 110 countries through its worldwide distribution network.
The main activities of SQM Australia are the development of the Mt Holland Lithium Project (the Project) in conjunction with Wesfarmers and search for, acquire, explore and develop other mining business opportunities in Australia. The Project consists of a mine, concentrator and refinery to produce battery grade lithium hydroxide, it has an estimated total CAPEX of US$1.4 billion. The Project is currently under construction, with first production expected during the second half of 2024. Furthermore, the Company is developing a project portfolio of other exploration projects at different stages of maturity.
