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SalaryJoin Our Amazing Team as our Office Manager – All-rounder
We are a privately owned architectural Façade company based in Sunshine working with Tier 1 builders and we continue to grow.
Let’s be real, with growth comes growth pains, and that’s where we are at the moment. We are looking for a dynamic outgoing person to join our team!!
You should be experienced (construction industry is preferable), flexible in your approach, can drive change, and show initiative. You also need to be strong in knowing what needs to be done and developing processes.
This role is not for the faint hearted. We are a construction company, and if you have worked in this industry before, you know what to expect. Every day will be different, this is a challenging role with changing priorities, so multi-tasking is a must.
To be successful in this role, we need a person that will role with the punches (not literally), knows how to bring a team together and most importantly – have fun while you’re at it.
Job Description
Be the face of Facadex to greet customers at reception and make them feel welcome.
Communicate all announcements, provide weekly company updates on what is happening in the business.
Responsible and proficient in IT to help support our IT infrastructure, in conjunction with our IT supplier.
Manage emails, phone calls, mail and coordinate meetings and events.
Build strong relationships across the business and our suppliers.
Work with HR to onboard new employees with equipment setup, liaise with our technology partner and offboard existing ones.
Create and implement office processes designed to maximise an efficient operation, liaise with 3rd party suppliers and contractors.
Submit and manage Wrike tasks for repairs, equipment maintenance and office space improvements.
Assist with travel bookings.
Keep all office supplies stocked, office equipment in working order and meeting rooms organised
Highlight and manage any areas of concern!
Create an environment which allows for a smooth and efficient operation of our Melbourne facility.
Document new processes after signoff and distribute to the team.
Job Requirements
Minimum 2 years’ experience in administration
Excellent interpersonal skills both in person and over the phone
Strong organisational skills, including the ability to prioritize and multitask.
Strong knowledge of IT
Proficient with MS Suite (Word, PowerPoint, Excel)
Strong stakeholder management skills
