AddressDNV Transport Qld Pty Ltd is a privately-owned transport company in operation since May 2011. We specialise predominantly in the movement of Shipping Containers in and around South East Queensland. Our core business revolves around transport of shipping containers but is enhanced with further service offerings to our customers of import/export container unpacks, storage, loose delivery, Import Biosecurity (AQIS) requirements and Customs Bond 77G requirements.
We are seeking an Office Manager to join our team in a very diverse role. This role will require you to manage all aspects of administration, accounts payable and receivable and HR for our business. The individual required for this diverse role needs to be organised, structured, methodical and reliable. Accounts payable and accounts receivable experience is essential.
KEY DUTIES AND RESPONSIBILITIES
Office Management
- Office Management / Administration requirements for all areas of the business
- Maintenance requirements for the site/depot
- Maintain office supplies, warehouse supplies and workshop supplies
- OH&S
- Prepare and maintain various Policy Manuals
- Upkeeping various records, insurances and licences.
- Fleet management - in conjunction with Workshop Mechanic and Director
- Provide day to day support to staff and management
- Computer IT support fixing adhoc issues eg monitor not working, outlook missing etc
- Liaise with current external IT Support to assist with any issues including purchasing of new equipment as required
Bookkeeping
- MYOB – high level of experience specifically within accounts payable, receivables and payroll practices
- Accounts Payable – Ensuring timely and accurate processing and payment of supplier invoices including uploading and processing within MYOB
- Accounts Receivable – Ensuring timely collection of payments and distribution of statements
- Credit card reconciliation
- Petty Cash reconciliation
- Vending machine reconciliation and stock control
- Any queries/action as is required within the shared accounts email inbox
HR Management
- MYOB weekly payroll processing - Collation of all staff timesheets and processing as required for weekly payroll completion
- MYOB maintaining of accurate and secure payroll details
- Recruitment – post Ads as required, vet resumes of likely candidates to present to General Manager
- Conduct Interviews with General Manager as required
- Prepare and Maintain Letters of Offer, Employment Contracts and any other documentation as is required
- Prepare Employment forms and documentation including TFN Declaration, Employee detail form etc
- Complete computer set up – access requirements to email and internal software prgram, email, security access cards etc
- Manage and conduct Employee Site Induction
- Manage Staff Annual Leave/ Personal Leave in conjunction with the General Manager
Skills and experience required for this role
- 5+ years experience within an Administrative/Office Management Role
- Certificate or diploma in business administration/accounting highly regarded
- Advanced knowledge of MYOB and Microsoft Office including Word, Excel and Outlook
- Effective time management and task prioritisation skills, ability to work autonomously
- Excellent interpersonal communication, organisational skills and the ability to plan and calmly work to deadlines
- Work under pressure in an evolving environment.
Remuneration
- A permanent full-time role with a competitive salary based on experience .
- Take an active role in your self-development as a part of your professional development plan.
