Operations Administrator

About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —
Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.
We provide specialised integrated logistics services to customers in a range of industries including mining, chemical, gases, steel and plastics, petroleum, energy and Australian oil and gas industries and agriculture. Our customers operate in some of the most remote places on earth, 24 hours a day, seven days a week and require a logistics partner who can match their needs. We offer integrated value-based logistics solutions that bring greater operating efficiency and savings to our customers’ supply chains.
Are you an experienced and highly organized individual with a passion for operational excellence? Join Toll Group's dynamic team at our Wacol location as an Operations Administrator for the Mining Oil & Gas (MOG) Unit. This is an exciting opportunity to contribute to the success of our operations and be an integral part of our growing team.
Reporting to the Control Tower Manager, you will:
Act as liaison point between the MOG operational sites and MOG East administration function and provide support to resolve any issues.
Undertake weekly timesheet / payroll management, all invoicing and purchase order requirements, contractor qualification management, site access and financial reporting.
Provide adequate training to the Admin team/s for MOG East to ensure they are following correct up to date processes and to provide training to other identified parties i.e. supervisors and managers for Admin related tasks.
Be a part of the design and/or process improvement of the administrative processes and monitor effectiveness of those processes, with the mindset of continuous improvement and change management.
Provide high level customer service to external (and internal) customers to ensure positive engagement with customers at all time.
To be successful in this role, you will need:
5+ years of administration experience, ideally in transport or logistics industries.
A grow mindset, and an adaptable approach to new systems and changing work landscapes.
Excellent communication ability and intermediate in Microsoft Office Suite
Toll Works experience highly regarded.
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.