Address Job Description
Location: Melbourne | Eastern Metropolitan
Job type: Full time
Organisation: Monash Health
Salary: Salary not specified
Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement
Reference: 65018
Working in Healthcare has never been more important or meaningful
About Monash Health
Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 22,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit www.monashhealth.org.
Our Journey
A fantastic opportunity is now available for an experienced Personal Assistant to join our team and provide high level administrative support to the General Manager Dandenong Hospital and Perioperative Services and the Service Director Anaesthesia and Perioperative Medicine. This role is based on site at Monash Dandenong Hospital, working Monday to Friday.
A Day in the Life
Working closely with two busy executives, you will provide executive support to them so that their days run smoother. All the while, working collaboratively with internal and external stakeholders, and providing efficient and effective administrative support to the broader Surgery, Perioperative and Procedural Services teams. Some of the key responsibilities will include:
Demonstrating a high level of organisation, prioritisation and time management skills
Demonstrating initiative in managing day to day issues including problem solving and extensive, complex diary management
Providing administrative assistance to the Director of Clinical Operations - Perioperative Services
Facilitating the organisation and coordination of meetings, agenda preparation, minute taking and following up actions
Coordinating data collection and presentation as specified by the General Manager and Director
Event coordination and planning including support for communication, catering and the purchasing of goods
Creating, updating and maintaining records and files in Office 365
Preparing executive level presentations and communication
You will work with a highly professional team in a supportive environment where you can make a real contribution to the efficient and smooth running of Dandenong Hospital and Perioperative Services.
About You
You are an experienced Personal Assistant who demonstrates a flexible, can-do attitude and strong organisational, communication and time management skills. Your proactive approach and ability to "think on your feet" when responding to changing demands will serve you well in a dynamic environment. From time to time, you will also engage with patients in sensitive and confidential matters, so your ability to demonstrate empathy is imperative. You're an exceptional team player who builds trust readily and you are also highly IT proficient. Previous experience in a large, complex organisation is preferred although a healthcare background is not essential.
In Return
Our employees also enjoy a range of benefits including:
Salary packaging options that increase your take-home pay
A comprehensive health and wellbeing program
Free vaccinations
Private health insurance at discounted rates
Health imaging services
How to Apply
Applications are only accepted that are submitted via the Monash Health online Mercury System (e-recruit).
For information including how to apply and probity check requirements, please refer to attached ‘Application Guide’ located under Position Documents. Please note, applications will be screened upon receipt and selection activity may commence prior to the closing date.
