Practice Management Officer

Did you know?
The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.
Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.
We recognise your contribution to our workforce and offer generous remuneration and conditions including:

• Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
• 4 extra mandatory leave rest days per year
• 18 days of paid personal leave per year
• Generous superannuation of 15.4%
• 16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
• Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
• Flexible and hybrid working arrangement that provides work/life balance
• Health & wellbeing services - with a focus on early intervention, education and prevention
• Access to ongoing training and professional development opportunities

The key duties of the position include
Applications are sought from suitably qualified applicants wishing to be considered for the role of Practice Management Officer.
Criminal Assets Litigation (CAL) is the AFP's independent litigation practice responsible for litigating proceeds of crime matters.
The AFP-led Criminal Assets Confiscation Taskforce adopts a coordinated and proactive approach to the confiscation of assets related to Commonwealth crime. It brings together expertise in investigations, litigation, intelligence, forensic accounting and other specialist resources and representatives from key partner agencies including the Australian Taxation Office (ATO), Australian Criminal Intelligence Commission (ACIC), Australian Border Force (ABF) and Australian Transaction Analysis and Reporting Centre (AUSTRAC). The main aim of the taskforce is to enhance the identification of criminal assets and benefits derived from crime, and to pursue their confiscation.
You will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.
What will you do?
This role is key for the smooth operation of the Practice Management team's daily business-as-usual activities. The role reports to the CAL Assistant Practice Manager and is responsible for a range of administrative activities across the CAL Legal Practice. Duties include working on a high volume of varied tasks, providing general support and enabling functions to assist the broader CAL practice, including:

• Finance and procurement: including tracking financial expenditure, inputting financial contracts and invoices into relevant systems, monthly financial reporting, preparing spending proposals and assisting with preparing contracts and contract management;
• Recruitment administration: including preparing job advertisement and required recruitment paperwork to source new employees. Upon hiring a new employee, assisting with their on boarding, arranging relevant access to buildings, systems and databases, and updating relevant induction manuals;
• General practice administration: facilitating system access requests, updating any processes and operations to reflect corporate changes within the AFP and government legal practice, maintain tracking registers and spreadsheets, archiving and managing physical files; and working with internal Information and Communications Technology (ICT) and external suppliers to maintain matter management software (LEX and iManage) and provide assistance to legal practice by trouble shooting issues and being the central point of contact between CAL and ICT/external supplier.
• Building and maintaining strong working relationships with other CAL staff, including Senior Paralegals as well as the broader CAL practice and other areas of the AFP such as ICT, Central Procurement Services and Recruitment.