Procurement Officers - Multiple

• Multiple Procurement Officers (EL1&APS6&APS5 Levels)
• Contract Term: Labour hire contract until 30 October 2024 with option to extend for another 12 months
• Locations: ACT / QLD / NSW / VIC / TAS / SA + Flexible Working Arrangement

About the Role
The government has committed to delivering quality and safety reforms in the Aged Care sector, and the Department of Health requires an experienced User Acceptance Testers to support the planning, design and delivery of the reform initiatives.

The aged care system is a very complex eco-system comprising of many varied and interconnected users, participants, stakeholders, programs, legislations, funding sources, access channels, ICT systems, data sources and government arrangements. As such, there is a critical gap in understanding the business impacts, risks and issues relating to ICT program of work and providing adequate business assurance to support the successful delivery of the ICT changes. The Digital Strategy and Assurance Branch (DSAB) seeks to build a team of people to establish and embed a digital reform Business Assurance function for the ICT portfolio.

The Branch Enablement Team is urgently procuring the services to fulfill these requirements and is now in need of services to assist this process. The team provides Contract management, Procurement, Recruitment, and coordination to the Branch. The team is dedicated to the organisation and delivery of contract management, procurement of Labour Hire services and Consultancies and the recruitment of ongoing and non-ongoing staff within the Digital Strategy and Assurance Branch. The team plays an important role within the branch to ensure adequate services are retained for the varying sections to meet their objectives, through dashboard reporting and continuing engagement with stakeholders to make sure they are meeting required deliverables. The section liaises with Financial Business Partners (FBP) Procurement Advisory Service (PAS) and Recruitment sections and provide guidance, advice and support within the Branch.

The team/s is seeking suitably experienced resources at the EL1, APS 6 and APS5 with expertise in procurement to assist in these ongoing activities.

Key Responsibilities
EL 1 will lead the team, duties including but not limited to:

• Quality Assurance, coordination and Preparation of Procurement related documentation including templates, schedule, correspondence, reports, submissions, plans and strategies, risk and performance reviews, contract change proposals and other contract management documentation in line with Commonwealth Procurement Framework.
• Manage procurement activities in accordance with PGPA Act 2013 using SAP for contractors and consultants as per the Request for Quote (RFQ) processes.
• Manage recruitment activities for the Branch including non-ongoing and ongoing
• Applying legal principles, legislative and policy compliance obligations and critical risk and performance requirements related to procurement and contract management;.
• Monitor and forecast expenditure on the works, including contract payments, administration costs, and materials/services against the project budget; and Quality Assurance on procurement activities.
• Liaising with internal staff such as the case managers and delegates on a daily basis regarding submission types and evaluation timeframes.
• Liaising with Branch Heads, Legal Services and Procurement Advisory Services on financial, procurement and other matters relating to the external evaluation program.
• Follow and align to the departments policies and procedures.
• Develop and maintain productive working relationships with internal and external stakeholders.
• Manage multiple work tasks and competing priorities to align with Section goals as they change over time and being accountable for the achievement of key deliverables.
• Coordinate correspondence, procurement papers, discussion papers, minutes, briefs, and input to external requests for information
• Work effectively and collaboratively with colleagues in a geographically disperse team environment.
• Develop strategic thinking foundations working to identify opportunities for process improvement, and assist in the tracking, prioritisation, and delivery of these items;
• Analyse data to identify patterns and behaviours to inform efficiencies in process to drive effective executive investment conversations.

  APS6, duties including but not limited to:

• Lead, review and manage procurement activities in line with Commonwealth Procurement Framework.
• Assist with managing procurement activities in accordance with PGPA Act 2013 using SAP for contractors and consultants as per the Request for Quote (RFQ) processes.
• Drafting Business Cases for approval by the Branch Head through the Finance Business Partner.
• Performing all procurement reporting activities using Expenditure Management in SAP ESS and maintaining the Financial Register for all External Expenditure for end of month accruals.
• Prepare correspondence, procurement papers, discussion papers, minutes, briefs, and input to external requests for information.
• Organising and coordinating training and other events for external evaluators.
• Prepare draft correspondence, procurement papers, discussion papers, minutes, briefs, and input to external requests for information.
• Process and prepare invoice.
• Manage group mailbox.
• Assist with managing current staff
• Follow and enforcing the departments policies and procedures.
• Undertake procedural, clerical, administrative support for operational tasks.
• Ensure effective administrative processes are undertaken in accordance with the department’s guidelines.

  APS5, duties including but not limited to:

• Assist with procurement activities.
• Process and prepare invoices.
• Assist with preparation draft correspondence, procurement papers, discussion papers, minutes, briefs.
• Contribute to the management of a group mailbox.
• Undertake procedural, clerical, administrative support for operational tasks.
• Ensure effective administrative processes are undertaken in accordance with the department’s guidelines.
• Assist with multiple work tasks and competing priorities to align with Section goals as they change over time and being accountable for the achievement of key deliverables.
• Work effectively and collaboratively with colleagues in a geographically disperse team environment

In the lead up to the end of financial year the bulk procurement process will need to have team members trained and ready to process all functions.

Eligibility/Other Requirements:

• To be eligible for employment in this role, you must be able to provide evidence of Australian citizen, be able to obtain a satisfactory National Police Check, and hold, or have the ability to obtain and maintain a Baseline security clearance.

How to Apply:
To apply for this opportunity, please submit your application to Connie at Talent International by clicking the “APPLY NOW” button. Alternatively, you can contact Connie on 02 6129 6*** for further information.