Project Administrator (12-Month Fixed Term Contract)

The role

David Jones exists to inspire like no other and as we continue to deliver on our ambitious transformation agenda in line with our Vision 2025+ strategy, we are committed to creating inspired careers so our people can Thrive. 

In the role of Project Administrator, you will play a pivotal role in ensuring that our Project Managers can deliver on projects across the David Jones network with a specific focus on our store refurbishment program that is already well underway. Reporting directly to the Head of Store Projects and Business Initiatives, you will be responsible for all administrative tasks associated with the projects that the wider team are working on.

Based in Melbourne with a hybrid mix of time in the office and from home, this role will suit a commercially astute and collaborative individual who understands the importance of the work they do and can coordinate a team that is consistently on the move.

Please note that this role is a fixed-term contract for a 12-month period, however there may be opportunity for this position to be made ongoing.

What does the role involve?

• Invoicing and creating Purchase Orders
• Administration and reporting for the Project Master Program
• Manage various team calendars across the wider projects team and coordinating travel
• Attending meetings and taking minutes
• Compiling Requests for Tenders (RFT) and managing the RFT process
• Liaising directly with internal and external stakeholders such as contractors and banks
• Other ad hoc administration tasks to provide support the wider team

Who are we looking for?

• Demonstrated experience in a similar administration role, preferably within Construction or Retail
• Strong interpersonal and communication skills to build relationships with internal and external stakeholders
• A proven ability to work within a team and autonomously when needed
• A track record in prioritisation and meeting conflicting deadlines 
• Intermediate-to-Advanced MS Excel skills (Formulas, Pivot Tables & V Lookups)
• Proven experience working with the Microsoft 365 suite of applications including SharePoint and OneDrive
• Experience working with Oracle or SAP would be highly desirable, however not essential

Why work for us?

• Unique opportunity to be part of a highly engaged, successful team, focused on the transformation of an iconic Australian brand
• A competitive remuneration package including performance-based incentives
• Hybrid working arrangements in office and from home that provide appropriate work/life balance
• Parental leave policy of 18-weeks paid leave for the primary carer, and 3-weeks paid leave for the supporting partner
• Generous employee discounts across David Jones and access to partner benefits
• An additional day of leave for your birthday along with time to support charitable work
• Opportunities to support community partnerships across our Corporate Social Responsibility program
• Be a member of a company committed to sustainable practices, driving change in the retail landscape
• Ongoing training and development to pursue individual ambitions

About Us

Since 1838, David Jones’ limitless quest for innovation and progress established the brand as Australia’s original influencer in fashion and lifestyle. Having revolutionised the way Australians shop, David Jones’ creation of a social centre inspired and created lasting memories for past, present and future generations. Today, our vision to inspire Like No Other drives us to continue this legacy in our ambitious purpose to be the destination that inspires, with experiences and services Like No Other.

Our Thriving cultural pillars inspire our people to deliver on our vision and purpose.  We are Customer Obsessed; curious to understand and dedicated to delighting them with seamless solutions as one team. We care for our people, customers, partners and community by creating Inclusive environments through belonging and respect. We Empower with implied trust to act with integrity, value our unique skills and be accountable for our decisions.  We constantly seek Innovative ways of improving, changing and exploring ways that we can inspire.

David Jones is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application to assist you through the recruitment process.

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.