Project Assistant, Children’s Exhibitions And Programs

VPS 2.2:$66,063 per annum + 11% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 06 May 2024

The National Gallery of Victoria (NGV) is seeking a Project Assistant to assist in providing administrative and project support across the NGV’s range of exhibitions, publications, programs and resources for children and families.

ABOUT THE POSITION:

Under the direction of the Curator of Children’s Programs, you will support staff as required, to develop, deliver, maintain and evaluate EXHIBITIONS AND PROGRAMS for children, teenagers and families. You will provide support to cross-disciplinary project teams as required. Other key responsibilities include:

• Utilising professional written and verbal communication skills to assist the Curator of Children’s Programs across a range of tasks including preparing presentations, proposals, reports and other documents; drafting and updating texts and written communications; proofing communications; sourcing and booking photography and other media; and communicating with NGV and external stakeholders
• Providing high-level day-to-day administrative support to the Curator of Children’s Programs including coordinating meetings, agendas and notes; tracking and updating timelines, checklists and project schedules; seeking information as directed; updating budgets and statistics; administering invoices; and creating, maintaining and updating files, databases, records and documents according to the Information Management policy and procedures.
• Utilising administrative software including Microsoft Excel, Planner, PowerPoint and Word; financial administration systems such as Microsoft D365, and digital communications software such as Wordfly and WordPress.

To be successful, you will have a tertiary qualification in art history and/or primary or early childhood education, coupled with a demonstrated interest in children’s learning and creativity. Direct or transferrable experience in administration and project management (i.e. exhibitions, collections or events), publishing or research within a related setting desirable. You can prepare letters, emails and reports using clear, concise and grammatically correct language, organise information in a logical sequence and include content appropriate for the purpose and audience. You use a polite and considerate manner when dealing with others and have excellent interpersonal skills. You regularly plan and track progress on work tasks and take an organised, methodical approach to work. You can maintain accurate project records, and organise and coordinate project meetings.

You are able to use a wide range of software applications with high-level proficiency for word processing, spreadsheets and presentations. You have good knowledge and demonstrated skills in office administration, including the MS Office products MS Word, Excel, and Planner, and experience with the Adobe suite, coupled with the ability to coordinate schedules using appropriate software and templates. You will have the flexibility to work weekends and evenings as required.

Recent graduates are welcome to apply.

For more details refer to the role statement attached.