Property & Workplace Assistant

DLA Piper understands that you’re building a future. Which is why we encourage you to reach your full potential. To explore the opportunities and choices that shape your individual career journey. Here, personal growth goes hand in hand with professional development. 

That’s our commitment. This is your opportunity. 

An exciting opportunity is currently available for an enthusiastic Property and Workplace Assistant to join our Property and Workplace team in Brisbane on a part-time, casual basis.
 

The Property & Workplace Assistant is responsible for supporting the office premises in accordance with the requests from the Partnership group and the Property & Workplace Manager.
 

This role is ideal for someone who is looking to begin their career in a progressive firm that offers a supportive working environment with a commitment to career development. Reporting to the Property and Workplace Manager, your primary responsibility will be to assist with printing, working in the mail room, archiving and e-archiving tasks and assisting and undertaking projects set by the Property & Workplace Manager when required.
 

We would like to hear from you if you are a dedicated business support professional who values the impact of first impressions in delivering an exceptional experience.

MAIN DUTIES AND RESPONSIBILITIES

• Supporting the mail and print room function of the Brisbane office on lunch breaks, non-working days, holidays, and sick days
• Learning every facet of the Property and Workplace Print/Mailroom
• Ability to cover roles and tasks as required with instruction from the Property & Workplace Manager
• Provide back up to the Property & Workplace Coordinator, in printing, photocopying, binding and scanning when required
• Make sure that all photocopying and binding needs meets firm quality assurance standards
• Prioritise work to ensure that deadlines are met and taking accountability for any work done
• Advise staff of production delays as appropriate
• Handle all files confidentially
• Distribute all incoming mail and couriers in a confidential timely fashion and advise staff of mail or courier delays as appropriate 
• Record all out going express, registered mail and incoming couriers and order mail and courier supplies when needed
• Maintain and order stationery and print room supplies in line with budget
• Ensure that the shredding bins are taken to the good lifts area for collection once a fortnight
• Organise Access Cards for New Staters, Visitors and Temporary Replacement Cards for Staff
• Ensure that all name and desks are numbered appropriately and update desk name and number when required 
• Assist Property & Workplace Coordinator with E-Archiving related duties as required
• Assist Property & Workplace Coordinator with Safe Custody related duties as required

ABOUT YOU

• IT Skills
• General understanding of professional printing environment
• Flexible, down to earth with good interpersonal skills
• Completes all projects to a high-quality standard, with attention to detail and in a time effective manner
• Excellent organisational and communication skills
• Strong client service ethic
• A team player attitude and the ability to work under pressure, autonomously, using initiative
• Experience in all aspects of PrintRoom duties 
• Understanding of photocopiers, binding and franking machines 

OUR VALUES
In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative – we are proactive, passionate team players investing in our relationships
• Be Bold – we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional – we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION
At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

HYBRID WORKING
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.