School Administration Assistant

• Salary Package: $74,062 - $79,823 (HEW 4) p.a. plus 17% employer's superannuation and annual leave loading
• Appointment Type: Full-Time, Fixed Term (6 months)
• Location: Macquarie University, Wallumattagal Campus (North Ryde)

The Role
The Faculty of Science and Engineering is seeking a skilled Administration Assistant to provide general administrative support within the Faculty of Science and Engineering across School / Department operations and support to the School / Department leadership team.

About Us
The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University's first day, the Faculty now serves nearly 6000 students across all our programs.
Our research and teaching addresses the big issues faced by society in Australia and globally - the changing environment, future materials and fuels, biotechnology, cyber security, to name a few.
Further information about the faculty click here.
Key Accountabilities

• Provide general administrative support to staff for all department/School operations, including facilities management, office and IT equipment and website enquiries.
• Provide administrative support for Heads of Department/School including diary management, logistics, room bookings, travel, material preparation and/ or other administrative activities.
• Undertake transactional administrative activities across the full scope of department or school functions.
• Coordinate and participate in department/school committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.
• Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.
• Respond to, or appropriately escalate, queries about the faculty and department and its activities.
• Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements.
• Provide event coordination and administration support for School and Department level events.
• Provide administrative support and work with relevant stakeholders to update and maintain websites as required.
• Assist with the design, development and implementation of improvements to administrative systems, processes and procedures as required.
• Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.
• Perform any other duties as required and appropriate for this classification.

Required Skills, Knowledge and Experience

• Qualification or relevant qualification and/ or equivalent experience
• Intermediate computer skills including Microsoft office and a range of database management systems and applications
• Time management and organisational skills
• Experience in providing general and personal assistant administration in a complex environment, preferably in higher education
• Proven ability to coordinate multiple activities with minimal supervision while delivering to tight timeframes
• Ability to work autonomously and collaborate with other teams
• Demonstrated experience in providing high quality service to customers
• Working with a diverse group of stakeholders

APPLY
To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Relevant qualification and/ or equivalent experience
• Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines
• Demonstrated experience providing high quality general and personal assistant administration in a complex working environment
• Ability to work autonomously and collaborate effectively with other teams
• Strong customer service focus and ability to work and communicate effectively with a diverse range stakeholder
• Excellent attention to detail
• Good computer skills including Microsoft office and a range of database management systems and applications

Applications Close: Wednesday, 17 April 2024 at 11:59PM (AEST)

Diversity and Inclusion
Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.