Service / Office Administrator

Due to continued growth Level Electrical & Automation Epping is looking for a part time service administrator to join our fast-paced, dynamic team. The role will provide admin, scheduling and bookkeeping services to the business to ensure back of house functions are efficient.

Working hours for this position are flexible, with a minimum of 35 hours per week and the potential for additional hours as the business grows.

This part-time role requires expertise in bookkeeping, specifically experience using Xero. Knowledge of Ascora or other job management software such as Simpro or ServiceM8 is essential.

If you do not have rights to work in Australia and do not currently reside in Australia, please do not apply for this role - your application will be automatically disregarded.

The role includes the following;

• Provide general office administration support to ensure strong customer communication, satisfaction and smooth running of business operations.
• Operate the front office, managing inbound and outbound calls and emails.
• Generate purchase orders and receipt supplier invoices.
• Manage weekly payroll, including processing employee salaries and ensuring accurate and timely payments.
• Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing.
• Perform Bank Reconciliations to ensure accurate financial transaction recording and resolve discrepancies.
• Prepare and lodge BAS (Business Activity Statement), IAS (Installment Activity Statement), and PAYG (Pay As You Go) with the ATO (n compliance with relevant regulations.
• Manage Superannuation payments, ensuring compliance with regulations and accurate recording of contributions.
• Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies.
• Schedule preventative maintenance jobs and ensure the Electricians know where they are scheduled for each day.
• Keep maintenance electronic forms up to date and keep track of where the jobs are up to.
• Complete Invoicing and ensure we have purchase orders for each job.
• Ensure jobs have the correct time and material allocated to them.
• Ensure procedures are created and kept up to date for each task. 
• Other general admin duties as required by the director.

Requirements

• At least 3 years experience in a similar role
• Experience using Xero
• Experience using a job management system and scheduling