Office Administrator

This innovative Air-conditioning company is emerging as the preferred heating and cooling specialists within the Bayside area and South Eastern suburbs.

Locally owned and operated business based in Highett requires an Office All-Rounder to effectively organise the day to day running of their office on a permanent full time basis ASAP.
 

Role

As an Office Administrator/All-Rounder your duties will include but not limited to:

Key Responsibilities:

• Handle client calls and process emails promptly and courteously
• Ensure timely and accurate invoicing
• Create and schedule jobs efficiently, keeping track of job status and work with technicians to build quotes and order materials from suppliers
• Cultivate and maintain positive relationships with clients, customers, and suppliers
• Manage debtors, reconcile accounts and process payroll accurately

Key Attributes:

• Strong administration and customer service skills
• Excellent written and verbal communication skills
• Proficiency in computer skills, with the ability to quickly learn new software programs
• Ability to multitask and prioritize work effectively within deadlines
• Quick learner with the capacity to work independently as some office hours will be alone
• High attention to detail and accuracy

Additional Benefits:

• Friendly workplace culture with regular social activities
• Opportunities for professional development and growth within the company
• Competitive salary and benefits package
• Collaborative and supportive work environment
• Potential to work from home 1-2 days a week
• Flexible hours can be discussed for school pickup/ drop off 

Qualifications:

• Previous experience in Office Administration
• Proficiency in Microsoft Office Suite, preferable experience using a job management system (such as Aroflo or Tradecloud) and an accounting package (Xero)

Application Instructions: If you are a motivated and organized individual with a passion for delivering exceptional service, we want to hear from you! 

Please submit your resume and cover letter to ****@yourair.com.au with the subject line "Office Administrator Application - [Your Name]".