AddressThe Icon Group, an Australian construction conglomerate comprised of three major companies, Icon, Minicon, and Barpa, has over 900 employees and offices located across New Zealand, Australia, and the Pacific, offering diverse opportunities across a broad range of sectors and regions. We are deeply committed to social procurement initiatives and actively support female participation in the construction industry, fostering an inclusive and equitable work environment.
Backed by one of the top 20 construction companies in the world, the progressive and sustainability-focused Kajima Corporation, we leverage global expertise to drive local impact. As one of the largest construction providers in Australasia, we are currently delivering over 85 projects, ranging from $50m to $800m, with a focus on diversity, sustainability, and community engagement
Position Overview:
As a Submissions Coordinator, you will play a crucial role in our project development process. You will be responsible for preparing, coordinating, and managing all documentation and submissions related to our construction projects. This includes working closely with project managers, estimators, and other team members to ensure all submissions meet client requirements and deadlines.
Key Responsibilities:
- Coordinate the tender submission process, including preparation and timely submission of documentation, while keeping all stakeholders informed of timelines and requirements.
- Support the Submissions Manager and New Business team in a strategic, timely, and responsive manner.
- Develop high-quality content, including bespoke responses, graphics, and supporting documentation.
- Format and layout tender submissions using Adobe InDesign to ensure materials meet the highest quality standards.
- Collaborate with internal and external stakeholders to ensure a seamless and efficient submission process.
- Minimum 3 years of experience in a similar role, preferably in Construction, Architecture, or Engineering.
- Expertise in Adobe InDesign (full Adobe Suite preferred) for creating high-quality documents.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Strong project management skills to handle multiple priorities and meet deadlines.
- Excellent communication skills for collaborative work with stakeholders.
- High level of accuracy and excellent written and verbal communication.
- Experience in the Australian commercial building industry is a plus.
- Proactive and self-motivated with a focus on continuous improvement and process optimization.
- Access to our EAP (Employee Assistance Program)
- Market competitive Salary and excellent working environment
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.
Or contact Emily Smith (Recruitment Consultant) via ***************@icon.co
**Aboriginal and Torres Strait Islanders are encouraged to apply**
Recruiters, please note we are not engaging agency support for this role and do not accept unsolicited resumes. Any CVs sent via agencies will be disregarded and candidates may be approached directly.
