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Form of work We are seeking for an experienced Accounts assistant who is proficient in Excel. This position is primarily responsible for payments to suppliers and proactive supplier management.
The purpose of the Accounts Assistant role is to provide a broad base of support, with a focus on ensuring that the financial and administrative functions relating to the efficient and effective operation of the division are maintained as a priority, and that the Commercial Manager is adequately supported.
This position is based in the Brisbane Office, operating in a full-time capacity on a Monday to Friday basis, 8.30am to 5.00pm with some overtime expected during certain periods of the year.
Responsibilities include:
• Prepare weekly subcontractor RCTIs liaising with the rostering coordinators to ensure accuracy
• Coordinate up to date supplier rates and overrides in Workbuddy
• Prepare weekly payment uploads into AX in line with agreed deadlines
• Process invoice in AP payable approval system (Exflow)
• Monthly reconciliation of all outstanding invoices investigating any discrepancies
• Reconcile telephone/other invoices
• Monitor the state Suppliers and Invoicing inboxes ensuring that timely client focused correspondence
• Provide clear communication and intelligence to key personnel on administrative tasks
• Monitor the management of overheads, such as stationary and general purchase of consumables
• Assist the Commercial Manager with any data entry
• Month-end processing and expense accrual preparation
• Adhere to and role model the Company values & policies at all times
• Take reasonable care of the health and safety of yourself and others, and report hazards and incidents
• Participate in annual PDR process and work to achieve objectives
• Comply with Company policies and procedures and legislative requirements
• Complete any other reasonable directives as given by your Manager
Role requirements:
• Two years of Accounts Payable experience
• High level administrative and organisational skills with strong attention to detail
• Proficient levels of computer literacy (especially MS Excel, MS Word & MS Outlook)
• Aptitude for IT systems
• Excellent written and verbal communication skills
• Strong literacy and numeracy skills
• Demonstrated sound judgement and initiative
• High level of customer service skills
If you think you have what it takes to be a Wilson employee, don't hesitate to apply now.
Wilson Security is an employer of choice, and we engage with our people using a number of mediums, including online and in person. We offer Training and Development, Employee benefits, including a Wellbeing Hub, Health Insurance discounts and Employee Assistance Programs; we have an Innovation Council and a Corporate Social Responsibility team inspired to find innovative ways to connect with our people and the communities in which we work through fundraising, sponsorship and team building activities. In 2021, Wilson Security was recognised by our industry as the winner of the Outstanding Security Performance Awards for being an Outstanding Security Guarding Company as presented by the Australian Security Industry Association.
At Wilson Security, we are building a workforce that is representative of the community we protect.
We welcome people from diverse backgrounds and are committed to providing opportunities for Aboriginal and Torres Strait Islander people with employment and career opportunities. We have an inclusive culture where innovation and teamwork are celebrated in many ways, including our monthly STRIVE awards.
Wilson Security is a leading Australian provider of integrated security services. From security guards and mobile patrols, to alarm responses and concierge, we offer high quality solutions to suit any organisation. Our successful operations are underpinned by superior performance and the strength of our relationships.
