Accounts Payable Officer

ECU Worldwide is a global leader in NVOCC services with 300+ offices in 187+ countries, offering LCL and FCL services across the globe. Our wide variety of value-added services and outsourcing solutions make us exceptionally competent in handling and transporting complex cargo to anywhere in the world, seamlessly.

Position Purpose

Accounts Payable Officer reports to the Finance Manager, this role will have the direct responsibility for managing Accounts Payable processes and documentation, and experience in supervising the day-to-day transactional AP function.

Duties and key responsibilities

• Efficient and accurate processing of invoices and Accounts Payable function 
• Reconciliation of Supplier SOA with our financial systems
• Review and reconcile accruals in the systems and investigate for the over accrual. 
• Maintain the filling system for all Accounts Payable transactions. 
• Ensure GST is processed correctly for all supplier invoices
• Assemble invoices to be completed for payment
• Review invoices and requisitions for satisfactory payment approval
• Obtain proper information and/or data regarding supplier payments
• Ensure payment of Accounts Payable within terms whilst giving consideration to the cash flow requirements of the business
• Provide remittance advices for payments made
• Responding to queries in a timely manner
• Investigating and resolving payment discrepancies
• Working with the operations team in relation to invoices, plan matters, service agreements, payments, and general enquiries.
• Weekly Reporting of creditor’s outstanding and accrual in the financial systems
• Providing information and reporting to internal and external parties as required
• Reconcile bank statements
• Manage and handle the AP inbox
• Overlook and manage back-office AP Processes
• Other finance task as directed by Finance Manager

Skills and Experience

• Minimum 2 years work experience in Accounting in the Freight forwarding industry preferable.
• Strong MS Office skills including Microsoft Excel, Word, and Outlook & Accounting Software
• Ability to efficiently adapt to new software systems.
• High attention to detail
• Excellent written and verbal communication skills & stakeholder management skills
• Customer service and numeracy skills are required.
• A great attitude, proactive and self-motivated individual.
• Exceptional time management skills.
• Positive attitude and strong work ethic
• Excellent time management and organisational skills.
• Pre-existing knowledge of air and sea freight shipping terms is preferred.
• Ability to function independently as required.
• Qualification in Accounting or Bookkeeping (minimum Cert IV)