Administration Assistant

WorkSafe is Victoria's workplace health and safety regulator. We are also the workplace injury insurer. Our job is to reduce workplace harm and improve outcomes for injured workers. This is our promise to the Victorian community and the reason we exist.

• $78,455 per annum + Superannuation
• Full time, ongoing position
• Geelong based role (Hybrid working - 3 days in office and 2 from home)

About the role

WorkSafe Victoria is looking for a dynamic Administration Assistant to join the Marketing and Communications Divisions as part of the wider External Affairs Business Unit.

The Admin Assistant will perform a full range of office management and operational support functions with a strong emphasis on effective communication with internal and external stakeholders. You will have a mature approach and be required to use initiative to manage multiple tasks efficiently and to tight deadlines.

This role has a dual reporting line to the Director, Marketing and Director, Communications and will work closely with both Directors to provide broad administrative support, with a particular focus on problem solving, business processes and project work as required. This role also provides the link between the divisions various areas and ensures the smooth flow of information from one team to another.

Key Accountabilities

• Coordinating timelines and internal responses for branch contributions to the Board, Board sub-committees and the Executive Group Meeting on behalf of Marketing and Communications.
• Be responsible for administration activities on behalf of the Directors including but not limited to: proactively coordinating the ED's logistics via effective email, diary, travel and meeting management and administration; screening telephone calls and mail; fielding telephone calls and emails and escalating urgent matters for the Directors attention; producing correspondence, presentations and reports on behalf of the Directors; documentation and records management and filing
• Administrative assistance and project management for key projects such as procurement projects for new campaigns and procurement of new agencies.

Please ensure you click here to view the Position Description provided for additional information on accountabilities for this role.

About you

You are an experienced Admin Assistant who wants to make a difference. You have exceptional interpersonal and communication skills as well as excellent organisational skills, the ability to manage competing priorities, multiple diary management and working with minimal supervision to meet tight deadlines. Additionally, you will possess:

• The ability to build strong working relationships with people across all levels of WorkSafe. It is expected that the incumbent will use discretion, initiative and tact in the handling of all issues and enquiries and take effective action as appropriate.
• Strong computer skills to support Microsoft Office applications, with an emphasis on PowerPoint, Word and Outlook (specifically calendar management and email) along with various video conferencing systems.
• Experience in the development and maintenance of office support systems and procedures, together with the ability to suggest changes to improve effectiveness.
• Demonstrated ability to work as part of a team and to work with limited supervision.

Working with Us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.

People who are seeking part-time or job share arrangements are encouraged to apply.

What's next?

Applications close 11:00pm - Friday, 1st March 2024Click the link to apply, and join us in making a difference to Victorian lives. Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process. Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact Abbey Bernard via email - *************@worksafe.vic.gov.au

About us

WorkSafe's Strategy has our core purpose front of mind - reducing workplace harm and improving outcomes for injured workers. We don't shy away from the importance of our purpose to the Victorian community, that's why we have a stated ambition to be world leading.

We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.