Administration Assistant

WorkSafe is Victoria's workplace health and safety regulator. We are also the workplace injury insurer. Our job is to reduce workplace harm and improve outcomes for injured workers. This is our promise to the Victorian community and the reason we exist.

Administration Assistant

• $70,885.00 per annum + superannuation
• Full-Time, fixed term position until 10/3/2025 (parental leave)
• Geelong based position (Hybrid working model - three days in the office per week)

About the role

This role is an administrative support function to the Health, Safety and Wellbeing team within People and Culture. The core day to day functions will be to offer administrative support to the HSW team such as setting up for meetings, managing email communications, taking minutes, managing finance inputs and payments to suppliers.

Key accountabilities

• Autonomously triage all incoming communications to generic email addresses for HSW.
• Manage Oracle financial inputs and auditing of HSW activities for budget alignment.
• Accountable for creating and capturing accurate and complete records of the business activities related to this position, in accordance with approved policy and procedures. This is applicable to both hardcopy and electronic information, including email.
• Build and maintain effective working relationships with key internal stakeholders to support HSW initiatives across the organisation.
• Facilitate administration of stakeholder meetings, workshops and forums to support the HSW team. This includes the facilitation of online webinars and other virtual offerings.
• Coordinate collation of Board and Committee reports, proof drafts, ensure layouts are correct and prepare for leadership finalisation in a timely manner.

Please ensure you take a look at the Position Description here for additional information on accountabilities for this role.

Skills and experience

• Demonstrated ability to work autonomously and be self-motivated to consider administrative needs of a team
• Demonstrated proficiency in MS Office (Word, Excel and Outlook)
• Demonstrated experience in communicating with others to promote projects
• Proven ability to self-organise and exhibit initiative to manage workload
• Basic ability to manage financial accounts, including proficiency in a Finance System
• Experience in the utilisation of online learning management systems and the intranet

Qualifications

• Qualification and/or relevant experience in a similar administration role

Working with Us

At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.

We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.

What's next?

Applications close 11:00pm on Tuesday 2nd April, 2024. Click the link to apply, and join us in making a difference to Victorian lives.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact Talent Acquisition Specialist, Rebecca McPherson via email rebecca_mcpherson@worksafe.vic.gov.au

About us

WorkSafe's Strategy has our core purpose front of mind - reducing workplace harm and improving outcomes for injured workers. We don't shy away from the importance of our purpose to the Victorian community, that's why we have a stated ambition to be world leading.

We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.