Administration Assistant (Facilities/Office Coordination)

At Bravehearts our mission is to provide an holistic approach to the prevention and treatment of child sexual abuse. We strive for a world where everyone works together to prevent child sexual abuse.

As our Administration Assistant, you will be the first point of contact within the organisation and assist the Office Manager/WHS Coordinator to ensure the daily running of our Bravehearts’ offices.

This is a job share arrangement, part time position 2 days a week, Thursday and Friday 8.15am to 4.15pm.

What a day might look like:

• Manage incoming calls and record messages promptly.
• Welcome and direct visitors efficiently.
• Coordinate mail, courier services, and goods receipt.
• Maintain office supplies and provide IT assistance.
• Support new staff onboarding and internal directories.
• Manage facility maintenance and contractor coordination.
• Handle invoicing and administrative tasks.
• Manage printer supplies and vendor coordination.
• Assist with staff onboarding, WHS compliance, and exits.
• Manage office security measures and IT troubleshooting.
• Coordinate quotations, invoices, and contractor supervision.

What you will bring to Bravehearts:

• Previous Office Coordinator or Facilities Administrator experience is an advantage
• Experience using a ticketing system
• Proactiveness, initiative and time management skills
• Flexibility to work occasionally on your non work day to cover the other job share team member

What you will get in return:

• Engage in a wide variety of activities, deal with different stakeholders and manage changing priorities.
• Work with a supportive team that wraps around you and encourages you
• Salary packaging (which increases your take home pay each fortnight), Birthday leave and Professional Development leave

The other things to know:

• We read cover letters so please include one with your resume as it helps us to understand why you've applied and what skills you can bring
• If you need us to make any special adjustments so that you can fully participate in our recruitment process then please either outline them in your application or confidentially via ***********@bravehearts.org.au.
• Please apply as quickly as you can, we typically receive high levels of applications and may close the role early.
• As a child-safe organisation, successful candidates must have a Working with Children Check (Blue Card) and National Police Certificate before commencing with Bravehearts.
• All of the full details of the role are available in the position description which you can find here - bravehearts.org.au/careers/
• We foster a work environment that is inclusive and diverse so if you are an Aboriginal or Torres Strait Islander or come from any other diverse or minority group, we'd love to receive your application.

A career with Bravehearts means working with dedicated, multidisciplinary teams that share your goal of improving the future for Australian children. Qualified and passionate staff are attracted to careers with Bravehearts, where success is celebrated, and life balance and self-care are expected. Bravehearts employs a range of professionals to deliver our services, including psychologists, educators, social workers, lawyers, trainers, case managers, and researchers. The work of our service-delivery staff is supported by specialists in the areas of finance, administration, human resources, fundraising, events management, marketing, and communications.