Administration Assistant - People & Culture

Administration Assistant
Fixed-term full-time position (this is a maternity leave cover, will consider job share)
$29.57 - $31.95 per hourAbout the role
We are seeking a highly motivated and organized Administration Assistant to join our People & Culture (P&C) department. If you're looking for an opportunity to be an essential part of a dedicated team and contribute to our mission, we encourage you to apply. As an Administration Assistant, you will play a pivotal role in ensuring the smooth operation of our People & Culture department. You will handle various administrative tasks and serve as the first point of contact for general inquiries via phone and email.This position is intended to cover a maternity leave with availability for job sharing (2-3 days per week).Key Responsibilities:

• Process and monitor pre-employment background checks, including Police Checks, Working with Children checks and NDIS clearances.
• Monitor the P&C phone system and email, promptly responding to all incoming calls and emails and directing messages as needed.
• Investigate, problem-solve, and troubleshoot various queries, utilizing available resources and escalating issues when necessary.
• Participate in continuous improvement activities and projects related to P&C functions.
• Assist in maintaining and updating computerized office and information management systems.
• Enter and update daily HR competencies, such as induction checklists and PDRs, accurately in the relevant database.
• Collect mail and perform other administrative tasks and projects as required.

Skills & Experience:

• Demonstrated experience in providing administrative support, preferably in Recruitment and/or Human Resources.
• Qualification in Business Administration or Human Resources is preferred but not essential.
• Advanced computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong word processing and data entry skills.
• Understanding of privacy and confidentiality principles.
• Customer-focused mindset with a commitment to meeting customer and organizational needs.

Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to discounted health club membership
• Staff rewards and recognition programs

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.Ballarat Region
Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapesHow to apply
Click APPLY or contact Sandy Vijay, Talent Acquisition Lead on 03 5320 8971 for a confidential discussion.All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.Selection Criteria

• Essential : Have you received three doses of a COVID19 vaccine? If no, please provide further detail regarding doses received, booking dates and/or other relevant information.
• Essential : The successful candidate must hold, or be prepared to undergo, an employee Working with Children Check (WWCC). Please advise if you currently hold an employee WWCC, if not are you willing to undergo one?
• Essential : Tell me what each of the following values mean to you and how you demonstrate each value at work? Collaboration, Accountability, Innovation, Respect and Compassion.

ContactAlternate Contact PersonClosing DatePosition DescriptionAdministration Assistant P&C - July 2023.pdfApplication GuidePlease note that this position will close at 11:45pm on the closing date.
Please ensure your application is added before this time as we do not accept late applications.