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Form of workJob no: 495156
Work type: Fixed Term Contract - Full time
Location: Melbourne
Categories: Corporate Services
About Allens
Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international network of legal leaders that spans 37 offices in 23 countries.
We value personal growth and career progression equally. Through our in-depth career coaching, focus on innovation, and international secondment program, we aim to create future leaders in the legal industry.
Your role
The best lawyers need the best business partners. At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.
You'll be a part of our Company Secretariat team based in Melbourne. In this role, you will be tasked with providing Administration support to a high performing team of Company Secretaries and Paralegals who provide company secretarial services to internal and external clients of the firm.
As an Administration Assistant, you will be responsible for:
Company name reservations, renewals and cancellations
Business name registrations and renewals
Annual company review
Maintaining physical and electronic statutory registers of companies and trusts
Maintaining client and matter checklists
Monthly billing, including e-billing platforms (e.g. CounselLink, Serengeti, Tymetrix 360, etc.)
General filing, file maintenance and archiving
Other administration tasks as required
This is a full-time, 12-month contract however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you
You will have:
Experience working in an administration or support role within a professional services environment e.g. accounting, legal, banking, finance
Experience utilising an e-Billing platform ideal, although not essential – we can train!
A basic understanding of general compliance
Proficiency in Microsoft office suite, specifically Excel & Word
A proactive approach to problem solving
A flexible & willing attitude with a desire to learn
An ability to maintain the highest level of confidentiality at all times
Demonstrated customer service focus with well-developed stakeholder management and relationship building skills
An ability to work in a dynamic and, at times, high pressure environment
Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our Allens Confidential podcast to hear real stories from real people about life at Allens.
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at careers@allens.com.au. The right role for you might be just around the corner!
Advertised: 14 Nov 2022 AUS Eastern Daylight Time
Applications close:
